Commercial Real Estate Executive Assistant

Magic, Inc

Remote part-time executive assistant supporting a US-based commercial real estate client. Managing scheduling, communications, CRM data, and operational processes using RealNex and spreadsheets.

Posted 8/5/2026part-timeRemote • 🇺🇸 United StatesJunior💰 $6 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing calendars, coordinating meetings, and maintaining data hygiene within a commercial real estate context. Proficient in database management, communication, and administrative support, ensuring efficient operations and client interactions.

Highest-signal resume keywords

Database ManagementRealNex CRM ExperienceExcel/Google Sheets ProficiencyStrong Communication SkillsCommercial Real Estate Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Database ManagementExcel ProficiencyGoogle Sheets ProficiencyData CleaningEmail ManagementCalendar ManagementMeeting CoordinationLight ResearchSOP DocumentationAction Item Tracking

Soft Skills

Professional Client-Facing DemeanorClear Written CommunicationVerbal Communication Skills

Tools & Technologies

RealNexGoogle WorkspaceExcelGoogle Sheets

Industry Keywords

Commercial Real EstateData Hygiene StandardsClient OutreachInbound/Outbound CallsMeeting Notes

About the role

Key responsibilities & impact

Manage the principal’s calendar, coordinate meetings across time zones, and confirm appointments.
Monitor and triage email, draft responses, and follow up on open items.
Handle inbound/outbound calls professionally and conduct client outreach as requested.
Clean, update, and maintain contact/lead records in RealNex or a similar CRE CRM.
Import/export data between Excel/Google Sheets and the CRM; deduplicate and normalize data.
Track people entering/leaving the database and uphold data hygiene standards and SOPs.
Prepare meeting notes, track action items, and manage recurring tasks.
Coordinate travel, purchases, and basic bill payments per SOPs.
Conduct light research supporting transactions, outreach, and vendor coordination.
Document workflows/SOPs, identify gaps, propose improvements, and proactively prevent dropped tasks.

Requirements

What you’ll need

Minimum 1 year as an EA or operations/administrative professional in commercial real estate.
Hands-on database management experience with a CRE CRM; RealNex preferred or similar.
Proficiency with Excel/Google Sheets, including importing, cleaning, and basic formulas.
Proficiency with Google Workspace.
Strong phone and email communication skills and professional client-facing demeanor.
Clear written and verbal English.
Able to work Monday–Friday, 8:00 a.m.–12:00 p.m. Eastern Time, 20 hours/week.
Computer with at least 8GB RAM and Intel i5 or AMD Ryzen 5 processor or better.
Internet speed of at least 40MBPS.
Noise-cancelling headset with extended microphone and webcam.
Backup computer and internet connection.
Quiet, dedicated workspace at home.
Must provide own computer with Intel Core i5 or similar or higher.

Benefits

Comp & perks

No benefits package included