Chief of Staff

Magic, Inc

Chief of Staff supporting a physician-founded consumer health startup's Founder/CEO. Managing executive operations and cross-functional projects in a fast-paced environment.

Posted 7/21/2026full-timeRemote • 🇵🇭 PhilippinesLead💰 $8 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in executive support and project management, with a strong focus on calendar and inbox management, cross-departmental coordination, and effective communication. Proven ability to manage priorities, deliverables, and stakeholder expectations in a fast-paced environment.

Highest-signal resume keywords

Chief Of Staff ExperienceExecutive Assistant ExperienceCalendar ManagementCross-Functional Project OwnershipGoogle Workspace Mastery

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementInbox ManagementMeeting OperationsProject ManagementData SummarizationReport PreparationTask TrackingLogistics CoordinationAction Item TrackingConflict Resolution

Soft Skills

Stakeholder ManagementCommunicationClarityProactive Problem SolvingRelationship Management

Tools & Technologies

Google WorkspaceSlackNotionAsanaVideo Conferencing Tools

Industry Keywords

High-Growth EnvironmentStartup ExperienceExecutive SupportSOPsMeeting Agendas

About the role

Key responsibilities & impact

Own and optimize the calendar; protect deep work time; resolve conflicts and last‑minute changes
Triage inbox; flag urgent items; draft responses; manage stakeholder expectations and SLAs
Ensure on-time meeting starts; anticipate logistics; proactively check executive status and readiness
Own task boards and project trackers; maintain clear priorities and deadlines
Prepare agendas, docs, and resources for upcoming decisions; ensure follow-ups are completed
Drive cross-departmental coordination; “firefight” blockers on behalf of the executive
Draft/polish decks, memos, SOPs, customer letters, and internal updates
Create concise summary reports and executive briefs from complex inputs
Maintain a consistently high standard of clarity, tone, and brand alignment
Schedule with partners; prepare materials; support contracts and onboarding
Maintain relationship maps and key contact cadences for the executive
Track deliverables and ensure external commitments are met on time
Pull light reports; summarize key data points for quick executive decisions
Capture live meeting notes; track action items; circulate clear summaries
Handle occasional personal admin tasks that enable executive focus

Requirements

What you’ll need

Demonstrated Chief of Staff experience (or equivalent) in a fast-paced startup or high-growth environment
Prior Executive Assistant (or equivalent) experience supporting a C-level executive
Mastery of calendar/inbox management and meeting ops across tools like Google Workspace, Slack, and a PM tool (e.g., Notion/Asana)
Proven cross-functional project ownership with measurable outcomes
Ability to work full-time, 40 hours/week, 9:00 a.m.–6:00 p.m. Eastern Time
WFH Set-Up:
- Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
- Internet speed of at least 40MBPS
- Headset with an extended mic that has noise cancellation and a webcam
- Back-up computer and internet connection
- Quiet, dedicated workspace at home

Benefits

Comp & perks

No benefits package included