Administrative Assistant

Método Engenharia

Administrative Assistant in São Paulo, supporting internal systems and operations for client management. Collaborating on contract maintenance and auditing tasks.

Posted 6/11/2026full-timeSão Paulo • 🇧🇷 BrazilMid-LevelSeniorWebsite

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

Support and assist the operation of internal and client systems, as well as other platforms used.
Create and maintain contracts, structures, activities, and schedules in the system.
Assist in creating and maintaining system structures.
Execute scheduling and rescheduling of activities according to operational demand.
Apply filters and adjustments in systems (e.g., deliveries, statuses sent for control and to the client).
Monitor production flow, activity statuses, and operational alerts.
Ensure that records are complete, accurate, auditable, and traceable.
Contribute to eliminating rework and manual tasks through correct use of systems.
Support internal audits and operational controls by providing reliable and up-to-date information.
Work in an assisted manner, following system rules and area guidelines.
Support the integration of information across contracts, regions, internal departments, and clients.

Requirements

What you’ll need

High school diploma (technical course or university studies in Administration, Engineering, Processes, Systems, or related fields in progress is desirable).
Microsoft Office (especially Excel) – basic to intermediate level.
Experience with ERP systems or operational management platforms is desirable.
Experience with administrative routines, data control, and system registrations is desirable.
Organizational skills and attention to detail.
Ability to follow processes and standards.
Analytical profile and responsibility with data and records.
Good communication skills and the ability to work in a team.
Ability to handle large volumes of information and meet deadlines.
Proactive in identifying inconsistencies and supporting operational improvements.

Benefits

Comp & perks

Swile Card – Flexible Benefit
Health Insurance – Sulamérica (Employee and Dependents)
Dental Insurance – Sulamérica (Employee and Dependents)
Cuid@r Self-care – an intelligent app offering personalized health care and wellness solutions
Life Insurance
Total Pass
Day off in your birthday month
Hybrid work model
Maternity and Paternity Leave
Partnerships with postgraduate institutions, extension programs, and language schools
Corporate University

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

ERP systemsdata controlsystem registrationsschedulingcontract managementactivity monitoringauditinginformation integrationMicrosoft Exceladministrative routines

Soft Skills

organizational skillsattention to detailability to follow processesanalytical skillsresponsibility with datacommunication skillsteamworkproactive problem solvingability to meet deadlinessupporting operational improvements

Certifications

high school diplomatechnical courseuniversity studies in AdministrationEngineeringProcessesSystems