Collections Systems Administrator
Lucas Museum of Narrative Art
full-time
Posted on:
Location Type: Hybrid
Location: Los Angeles • California • 🇺🇸 United States
Visit company websiteSalary
💰 $67,000 - $80,000 per year
Job Level
Mid-LevelSenior
Tech Stack
SQL
About the role
- Administer and troubleshoot day-to-day TMS and DAMs operations; maintain user accounts, security groups, auditing, data syncs, data hierarchies and standards
- Create/update training materials including help site content, and implements best practices and standardization
- Provides advanced system training and guidance for TMS and NetX users as well as general user support
- Create and modify Crystal Reports, SSRS Reports, SQL queries and custom data views
- Oversee the intake of collection and non-collection assets into the museum’s digital asset management system through both manual upload and automated workflows
- Apply accurate and relevant metadata to assets and organize files within the digital asset management system to support search and retrieval accessibility
- Manage planning and execution of data clean-up, batch updates, record import/updates, and other data and asset migration projects ensuring adherence to data entry standards and cataloging guidelines
- In collaboration with the Head of Registration and IT, plan and execute system upgrades, plugins, implementation projects, and maintenance
- In coordination with the museum’s Information Technology (IT) and Digital departments, oversee the integration and transfer of data between TMS, NetX, CMS, and museum collections online or other digital platforms
- Assist asset contributors, including museum staff and external contractors, in entering additional metadata and organizing assets to support discovery, sharing, and department workflows
- Partner in the planning of collection information-related projects throughout the Museum, including creating workflows, suggesting database functions, designing custom views/fields, and writing reports
- Serve as the primary liaison between the Registration department and collection systems vendors and freelance contractors for information and asset-related projects as needed
- Perform other duties or special projects as assigned by Head of Registration and Director, Museum Services
Requirements
- Advanced degree and demonstrated experience in library information or data sciences, museum registration, archives management or related field are required
- Knowledge of data and asset structures and standards for museum collection management and culturally inclusive practices
- Minimum 5-8 years of administrative experience with a museum collections management database, preferably TMS. Experience with SQL, SQL Server Reports, Crystal Reports; advanced knowledge preferred
- Minimum 3 years of administrative experience with a museum data asset management system, preferably NetX.
- Experience with DAM taxonomy and metadata in a cultural heritage setting. Knowledge of published vocabularies, standards, and linked data tools such as the AAT, TGN, ULAN, LCNAF, and Wikidata
- Experience providing user support and training in a team environment
- Experience with project and vendor management is preferred
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
TMSDAMCrystal ReportsSSRS ReportsSQLdata migrationmetadata applicationdata clean-updatabase functionscustom views
Soft skills
user supporttrainingproject managementvendor managementcollaborationcommunicationorganizationplanningguidanceliaison
Certifications
advanced degree in library informationdata sciencesmuseum registrationarchives management