Lopes Assunção Advogados

Legal, Administrative and Financial Operations Assistant

Lopes Assunção Advogados

full-time

Posted on:

Location Type: Remote

Location: Brazil

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About the role

  • The Legal, Administrative and Financial Operations Assistant will provide direct support to the firm's operational routine, focusing on organizing internal workflows.
  • The role is focused on sustaining the firm's internal operation, ensuring that processes, documents, tasks, communications, collections, and internal controls are handled with order, efficiency, and predictability.
  • Activities include registering and updating cases in the system, organizing documentation, monitoring tasks, and requesting and following up on documents and information.
  • Support operational communication with clients, as well as assisting with administrative and financial routines such as contracts, payment slips (boletos), collections, receipts, and internal controls.

Requirements

  • Strong organizational skills and the ability to carry out and follow up on routines.
  • High attention to detail and responsibility in handling information and documents.
  • Good written and verbal communication, especially for contact with clients and the team.
  • Ability to request and follow up on outstanding items with politeness, firmness, and clarity.
  • Comfortable with systems, spreadsheets, controls, and digital tools.
  • Proactive, reliable, discreet, and committed to operational quality.
  • Previous experience in administrative, operational, or legal roles will be considered an important differentiator.
  • Familiarity with legal software, especially Astrea, will be considered an operational advantage.
Benefits
  • Flexible working hours
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
case registrationdocument organizationtask monitoringcontract managementpayment processingcollections managementinternal controls
Soft Skills
organizational skillsattention to detailwritten communicationverbal communicationpolitenessfirmnessclarityproactivityreliabilitydiscretion