Proposal Coordinator

Liviniti

Proposal Coordinator providing administrative support for Proposal Strategist and Sales Team. Assisting in proposal formatting, client delivery, and maintaining proposal library.

Posted 7/1/2026full-timeRemote • Louisiana • 🇺🇸 United StatesJuniorWebsite

About the role

Key responsibilities & impact

The Proposal Coordinator provides sales and proposal administrative support for our Proposal Strategist as well as administrative support for the Liviniti Sales Team.
This essential position requires a self-starter who will assist in the initial receipt, internal documentation and provision of inquiries (when necessary) to the Proposal Strategist in order to facilitate a complete response to the requestors.
The Proposal Coordinator assists in formatting responses into a professional template for client delivery within a specified timeframe.
This position supports new organizational sales including the coordination of requested analyses and proposal (RFP) responses for prospect delivery.
The Proposal Coordinator will work with the Sales/Proposal team in supporting updates to the Proposal Library of approved responses.
Maintaining and loading new prospects in our system.
Also maintains relevant information in the platform including pertinent meetings, forecast category, revenue projections, etc.
Coordinate proposal reviews, ensuring compliance with solicitation requirements.
Support and maintain a proposal library/database.
Support and maintain inventory of all opportunities – past, present, and future.
Receiving and logging new requests into the dashboard.
Supports the buildout of a question/answer database.
Assistance completing the more basic proposals.
Establishes, develops, maintains and updates electronic document management systems, and assists in the retrieval of information from files when needed.
Organizes and prioritizes large volumes of information and calls.
Works independently and within a team on special nonrecurring and ongoing projects.
Abide by all obligations under HIPAA related to Protected Health Information (PHI).

Requirements

What you’ll need

Knowledge of Microsoft Office tools, especially Outlook, Word, Excel and PowerPoint.
Working knowledge of current office technologies such document scanning, delivery and online storage.
Familiarity with basic office communication technologies, including desk and mobile phones as well as Wi-Fi connectivity.
Demonstrated ability to execute multiple projects simultaneously.
Constant attention to detail, including grammar, spelling, numeric accuracy and maintaining a professional office environment.
Ability to work independently and make logical business decisions given general guidance.
Ability to consolidate ideas and collaborate with cross-functional working groups.
Ability to communicate at all management levels within an organization, including internal Southern Scripts, customers, vendors and business partners.
Ability to maintain a pleasant demeanor for all office visitors.
Interest and ability to constantly learn and apply new ideas to the operation of the office and the organization.

Benefits

Comp & perks

High Medical, Dental, Vision Insurance
Disability and Life insurance
Employee Assistance Program
Remote work options
Generous Paid-Time Off
Annual Reviews and Development Plans
Retirement Plan with company match immediately 100% vested

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Proposal FormattingRFP Response PreparationData EntryProject ManagementDocument Scanning

Soft Skills

Independent WorkLogical Decision MakingEffective CommunicationPleasant DemeanorContinuous Learning