Administrative Assistant

LINX LLC

Administrative Assistant supporting Operations Manager and Project Managers with project administrative tasks. Assisting in time entry, job setup, billing, and procurement.

Posted 5/22/2026full-timeMonroe • Louisiana • 🇺🇸 United StatesJuniorMid-Level💰 $20 - $26 per hourWebsite

About the role

Key responsibilities & impact

Support the Operations Manager and Project Managers with administrative tasks to ensure successful project completion
Time entry, job setup in Great Plains and SharePoint, billing, documentation, and information flow
Assist with procurement, onboarding, and closeout coordination
Project Setup & Documentation: Enter jobs into Great Plains & SharePoint, create job folders, process approved change orders
Billing & Invoicing: Work with PMs to ensure accurate/timely billing, create invoices & pay applications in Great Plains
Expense & Payment Processing: Submit expense reports, process per diem/check requests, approve fuel invoices
Project Coordination & Administration: Oversee setup, execution, billing, and tracking of projects
Procurement & Inventory: Order office/job site supplies, PPE, fuel, ice, and water; track & order consumable materials
HR & Onboarding Support: Assist with new hire onboarding, I-9s, LINX setup, on-site orientations
Compliance & Licensing: Apply for city/state licenses, process DCAT requests/renewals
General Administrative Support: Reserve training rooms, order food for meetings, coordinate travel

Requirements

What you’ll need

Minimum 2-year degree or equivalent work experience
Excellent organization skills
Excellent written and verbal communication skills
Ability to analyze data, identify trends and make sound recommendations
Proficient with Microsoft Office Suite, including Word, Excel and PowerPoint
Basic working knowledge of project management related to construction projects
Ability to influence others without direct authority
1-year Great Plains experience (Preferred)
1-year ProCore experience (Preferred)

Benefits

Comp & perks

401K with 50% employer match up to first 4%
Insurance options including Medical plans with Flexible Spending and/or Health Savings Accounts, Disability, Dental and Vision
8 Paid Holidays
3 weeks Paid Time Off (PTO) combining sick pay and vacation days
Career growth opportunities

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

data analysisproject managementbillinginvoicingexpense processingdocumentationjob setupprocurementonboardingcompliance

Soft Skills

organizationcommunicationinfluencerecommendation makingadministrative support

Certifications

2-year degree