Operations Coordinator, Events

Ledgebrook

Operations & Events Coordinator supporting the Operations team in a tech-driven insurance firm. Managing schedules, onboarding, events, and logistics while ensuring efficient operations.

Posted 6/29/2026full-timeRemote • 🇵🇱 PolandJuniorMid-Level💰 PLN 9,000 - PLN 12,000 per monthWebsite

About the role

Key responsibilities & impact

Support the Operations team with calendar management, helping balance meetings, strategic work, and other priorities while ensuring schedules remain organized and efficient.
Help coordinate onboarding schedules, prepare welcome packages, and partner with team leaders to ensure new hires have a seamless start from day one.
Coordinate laptop orders, equipment provisioning, shipments, returns, and related logistics to ensure employees have the tools they need to succeed.
Prepare meeting notes and action items from Operations team meetings and leadership sessions, ensuring key decisions and follow-ups are documented and tracked.
Manage co-working space reservations, coordinate office-related needs, manage incoming mail and support day-to-day operational administration.
Organize team events, offsites, team dinners, and other employee engagement activities, including restaurant reservations and entertainment arrangements.
Assist with travel bookings, itineraries, and agendas for business trips and team gatherings.
Anticipate needs, solve problems proactively, and continuously look for ways to improve administrative processes and team efficiency.

Requirements

What you’ll need

2+ years of experience in an Administrative Assistant, Executive Assistant, Office Manager, Operations Coordinator, Events Coordinator, or similar support role
Excellent organizational skills with exceptional attention to detail
Strong written and verbal English communication skills
Ability to manage multiple priorities simultaneously in a fast-paced environment
Experience coordinating calendars, meetings, travel, logistics, or events
Strong sense of ownership and follow-through with the ability to work independently
Proficiency with Google Workspace (Docs, Sheets, Calendar) and modern collaboration tools such as Slack and Zoom
Professionalism, discretion, and sound judgment when handling confidential information
A proactive, service-oriented mindset and a desire to help others succeed.

Benefits

Comp & perks

100% Remote Work
Unlimited Paid Time Off
Private Healthcare (Lux Med)
Helping Hand Program
Meaningful Equity
High-Growth Startup Environment
Exposure to the U.S. Insurance Market
Career Growth Opportunities
International Team & Cross-Border Collaboration
Opportunity to Meet and Collaborate with Colleagues in the U.S. Through Occasional Business Travel

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

Calendar ManagementLogistics CoordinationEvent PlanningTravel CoordinationMeeting Documentation

Soft Skills

Excellent Organizational SkillsAttention To DetailProactive Problem SolvingService-Oriented MindsetProfessionalism