People Administration Specialist

Ledgebrook

People Administration Specialist responsible for HR operations at Ledgebrook. Managing payroll, employee benefits, and compliance for the team in Poland.

Posted 6/15/2026full-timeRemote • 🇵🇱 PolandJuniorMid-Level💰 PLN 9,000 - PLN 12,000 per monthWebsite

About the role

Key responsibilities & impact

Manage end-to-end employment administration processes, including preparing employment contracts, amendments, and monitoring contract expiration and renewal dates.
Coordinate occupational health examinations and ensure compliance with mandatory employee medical check-up requirements.
Organize and coordinate health and safety (BHP) training for new employees.
Administer employee benefits programs, including enrollment of new hires and ongoing collaboration with benefit providers, maintaining strong vendor relationships.
Collaborate closely with an external payroll provider on employment administration, payroll, and employee documentation.
Collect, prepare, and verify payroll inputs, ensuring accurate and timely salary processing.
Ensure compliance with labor law regulations and provide day-to-day HR guidance to employees and managers.
Support and coordinate employee onboarding and offboarding processes.
Maintain, update, and archive employee records while ensuring accurate HR documentation and data management.
Provide administrative and operational support across HR processes and initiatives.

Requirements

What you’ll need

Minimum 2 years of experience in HR Administration or a similar HR Operations role
Strong knowledge of labor law and HR administration processes
Experience in preparing employment documentation and maintaining employee records
Familiarity with payroll processes and payroll data administration
Experience coordinating employee benefits, occupational health examinations, and onboarding/offboarding activities
Excellent organizational skills with strong attention to detail and accuracy
Ability to manage multiple priorities and meet deadlines in a fast-paced environment
Very Good command of English, both written and spoken.

Benefits

Comp & perks

Remote & flexible work arrangements
Unlimited Paid Time Off
Private Healthcare (LuxMed Family - fully sponsored by Ledgebrook)
Helping Hand Program
High-Growth Startup Environment
Exposure to the U.S. Insurance Market
Opportunity to meet and collaborate with colleagues in the US through occasional business travel

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

HR administrationemployment documentationpayroll processesemployee benefits coordinationoccupational health examinationsonboardingoffboardingdata managementlabor law compliancecontract management

Soft Skills

organizational skillsattention to detailaccuracytime managementmultitaskingcommunication skillscollaborationproblem-solvinginterpersonal skillsadaptability