Administrative Assistant
Langan Engineering & Environmental Services
full-time
Posted on:
Location Type: Office
Location: West Palm Beach • Florida • United States
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About the role
- Schedules and coordinates meetings, events, interviews, annual performance review meetings, and appointments;
- Arranges complex and detailed travel plans and itineraries;
- Maintains individual, project and/or group calendar and assists office management in staying updated on daily priorities as assigned;
- Retrieves and distributes phone messages from voice mailbox and assists callers with inquiries;
- Provides administrative support with filing, photocopying, scanning and faxing;
- Composes timely responses to a variety of written inquiries and distributes mailings;
- Composes and edits plans, specs, reports, memorandums and correspondence;
- Prepares printed reports and other duplicated material;
- Maintains corporate contact lists, Outlook contacts, files, databases, records and other documents;
- Creates, edits and/or formats PowerPoint presentations, technical reports and proposals;
- Assists with timely submission of employee timesheets and expense reports;
- Acts as back-up for office services, IT, Marketing and HR to provide coverage when needed;
- Performs other duties as requested.
Requirements
- High School degree required; Bachelor’s degree a plus
- 2+ years of Administrative Assistant experience, preferably within the Professional Services sector
- Ability to maintain confidentiality
- Strong sense of initiative and flexibility
- Excellent communication and interpersonal skills
- Strong attention to detail with excellent analytical, multitasking, organizational and judgment capabilities
- Ability to work flexible hours between 8:00 AM and 5:00 PM
- Ability to work effectively independently and in a team environment.
Benefits
- company paid medical, dental, and vision coverage
- life insurance
- short- and long-term disability insurance
- paid pregnancy disability leave
- 401(k)/Roth with company match
- paid time off including parental and military leave
- employee referral and professional license bonuses
- educational reimbursement
- flexible work schedules
- extensive training
- wellness programs
- buddy and mentoring programs
- much more!
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
administrative supportcalendar managementtravel planningdocument preparationdata entryPowerPoint presentation creationreport compositionfilingphotocopyingscanning
Soft Skills
communication skillsinterpersonal skillsattention to detailanalytical skillsmultitaskingorganizational skillsjudgment capabilitiesinitiativeflexibilityteamwork
Certifications
High School degreeBachelor’s degree