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Senior Veeva Vault System Specialist
Kindeva Drug DeliveryVeeva Vault specialist administering global quality, document, and training systems for Kindeva’s life-saving healthcare products. Supporting validation, compliance, governance, and regulated operations.
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in administering Veeva Vault systems, including document management and quality management processes, while ensuring compliance with GxP standards. Proficient in creating training materials and supporting cross-functional teams in a regulated environment.
Highest-signal resume keywords
Veeva Vault AdministrationQuality Systems SupportDocument ControlGxP ComplianceData Integrity
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Document ManagementWorkflow ConfigurationVersion ControlMetadata Quality ChecksChange ControlValidation SupportRegulated OperationsTraining DevelopmentReporting and MetricsSystem Documentation
Soft Skills
Attention to DetailClear CommunicationIndependent WorkTeam Collaboration
Tools & Technologies
Microsoft OfficeExcelWordPowerPointTeamsOutlook
Certifications & Qualifications
Certified System Administrator with Veeva
Industry Keywords
Pharmaceutical IndustryBiotechnology IndustryQuality Management SystemControlled ProceduresLife Sciences
Tech Stack
Tools & technologiesVault
About the role
Key responsibilities & impact- Administer Veeva Vault Documents, Training, and Quality Management System modules
- Maintain user accounts, roles, groups, permissions, and access requests
- Assist with configuration of document types, metadata, workflows, lifecycle states, templates, vocabularies, roles, and permissions
- Provide first-line user support, triage issues, document incidents, and escalate complex items
- Support controlled document routing, workflow troubleshooting, version control, issuance, archiving, and metadata quality checks
- Create and update work instructions, quick reference guides, training materials, job aids, and support communications
- Assist with reports, dashboards, metrics, and data extracts
- Participate in change control, testing, approvals, and controlled implementation
- Translate cross-functional requirements into system solutions
- Support Change Control, CAPA, Deviations, Complaints, and Document Management processes
- Establish and maintain global templates for SOPs, forms, documentation management, and quality system modules
- Lead or participate in governance forums, quality councils, and harmonization initiatives
- Support Veeva Vault releases, regression testing, defect documentation, and deployment readiness
- Support validation and compliance deliverables, including test cases, evidence capture, traceability, and system documentation
- Collaborate with Quality, IT, Validation, Training, Document Control, Engineering, Automation, HR, and business stakeholders
- Ensure data integrity, backup, and disaster recovery protocols
- Monitor system logs and security alerts and implement corrective actions
Requirements
What you’ll need- Must be able to work 6 PM–2 AM EST
- Bachelor’s or Master’s degree in Engineering, Life Sciences, Pharmacy, or related field preferred, not required
- Bachelor’s degree plus 5 years or Master’s degree plus 3 years of experience in the pharmaceutical or biotechnology industry
- Minimum 2 years of experience in Quality Systems, Document Control, IT systems support, regulated operations, validation support, or life sciences business systems
- Basic understanding of GxP, data integrity, document control, training, change control, or QMS processes preferred
- Strong attention to detail and ability to follow controlled procedures in a regulated environment
- Ability to document issues clearly, capture objective evidence, and communicate status to stakeholders
- Proficiency with Microsoft Office, especially Excel, Word, PowerPoint, Teams, and Outlook
- Ability to work independently and in a global, cross-functional team environment
- Certified system administrator with Veeva or equivalent
Benefits
Comp & perks- 🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account Kindeva Drug Delivery Website LinkedIn All Job Openings 1001 - 5000 employees Founded 2020 🏥 Healthcare 💊 Pharmaceuticals 🏭 Manufacturing 💰 $42M Grant on 2023-09 Healthcare
- Pharmaceuticals
- Manufacturing Kindeva Drug Delivery is a purpose‑fueled drug delivery CDMO (contract development and manufacturing organization) that provides development, analytical, manufacturing, fill-finish, regulatory and post-commercialization services focused on specialist drug delivery formats including sterile injectables, pulmonary (inhalation), nasal and dermal delivery. The company operates multiple facilities across the US and UK (Bridgeton, MO; Brentwood, MO; Maryland Heights, MO; Loughborough, UK; Clitheroe, UK; Woodbury, MN; Northridge, CA; Union City, CA; Lexington, KY; Germantown, MD) and emphasizes capabilities in aseptic/sterile manufacturing, advanced fill-finish operations, and drug-delivery platform technologies (autoinjectors, microneedle patches, pMDIs, nasal MDIs, dose counters, dual-chamber injectors). Kindeva positions itself as an innovation-driven partner helping pharmaceutical companies fast-track development and commercial supply, with investments in green propellants and Annex 1-compliant sterile facilities. Senior Veeva Vault System Specialist 🔥 9 minutes ago ❄️ Minnesota – Remote ⏰ Full Time 🟠 Senior Apply Now Customize resume + cover letter Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
- Administer Veeva Vault Documents, Training, and Quality Management System modules
- Maintain user accounts, roles, groups, permissions, and access requests
- Assist with configuration of document types, metadata, workflows, lifecycle states, templates, vocabularies, roles, and permissions
- Provide first-line user support, triage issues, document incidents, and escalate complex items
- Support controlled document routing, workflow troubleshooting, version control, issuance, archiving, and metadata quality checks
- Create and update work instructions, quick reference guides, training materials, job aids, and support communications
- Assist with reports, dashboards, metrics, and data extracts
- Participate in change control, testing, approvals, and controlled implementation
- Translate cross-functional requirements into system solutions
- Support Change Control, CAPA, Deviations, Complaints, and Document Management processes
- Establish and maintain global templates for SOPs, forms, documentation management, and quality system modules
- Lead or participate in governance forums, quality councils, and harmonization initiatives
- Support Veeva Vault releases, regression testing, defect documentation, and deployment readiness
- Support validation and compliance deliverables, including test cases, evidence capture, traceability, and system documentation
- Collaborate with Quality, IT, Validation, Training, Document Control, Engineering, Automation, HR, and business stakeholders
- Ensure data integrity, backup, and disaster recovery protocols
- Monitor system logs and security alerts and implement corrective actions 🎯 Requirements
- Must be able to work 6 PM–2 AM EST
- Bachelor’s or Master’s degree in Engineering, Life Sciences, Pharmacy, or related field preferred, not required
- Bachelor’s degree plus 5 years or Master’s degree plus 3 years of experience in the pharmaceutical or biotechnology industry
- Minimum 2 years of experience in Quality Systems, Document Control, IT systems support, regulated operations, validation support, or life sciences business systems
- Basic understanding of GxP, data integrity, document control, training, change control, or QMS processes preferred
- Strong attention to detail and ability to follow controlled procedures in a regulated environment
- Ability to document issues clearly, capture objective evidence, and communicate status to stakeholders
- Proficiency with Microsoft Office, especially Excel, Word, PowerPoint, Teams, and Outlook
- Ability to work independently and in a global, cross-functional team environment
- Certified system administrator with Veeva or equivalent Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score Similar Jobs Client Delivery Leader – RPO 🔥 19 minutes ago NXTThing RPO 51 - 200 👥 HR Tech ☁️ SaaS 🤝 B2B Website LinkedIn All Job Openings Client Delivery Leader driving recruitment outsourcing services for talent acquisition clients. Leading recruiting teams, client delivery plans, reporting, process improvements, and candidate pipeline programs. 🇺🇸 United States – Remote 💰 Private equity on 2021-09 ⏰ Full Time 🟠 Senior Leadership Gift Officer 🔥 32 minutes ago Foundation Fighting Blindness 51 - 200 🏥 Healthcare 💼 Consulting 🤝 Non-profit Website LinkedIn All Job Openings Leadership Gift Officer growing revenue for a retinal-disease nonprofit through donor cultivation, solicitation, and stewardship. Managing a 500+ prospect portfolio and building major-gift and legacy pipelines. 🇺🇸 United States – Remote 💵 $80k - $90k / year ⏰ Full Time 🟠 Senior Technical Integration Specialist 🔥 4 hours ago Vesta 51 - 200 💳 Fintech ☁️ SaaS 🤝 B2B Website LinkedIn All Job Openings Technical Integration Specialist connecting mortgage technology partners for Vesta’s automated lending platform. Reviewing data mappings, guiding certifications, and troubleshooting integrations from testing through launch. 🇺🇸 United States – Remote 💵 $120k - $140k / year 💰 $30M Series A - Vesta on 2022-01 ⏰ Full Time 🟡 Mid-level 🟠 Senior Tool Specialist 🔥 6 hours ago Emerson 10,000+ employees 🏭 Manufacturing 💼 Consulting 🍽️ Food & Beverage Website LinkedIn All Job Openings Emerson sales specialist promoting RIDGID and Greenlee tools across Louisville’s construction and utility markets. Demonstrating products, training tradespeople, and developing end-user relationships across a multi-state territory. 🇺🇸 United States – Remote ⏰ Full Time 🟡 Mid-level 🟠 Senior 🦅 H1B Visa Sponsor Senior Systems Specialist 🔥 6 hours ago Banner Health 10,000+ employees 🏥 Healthcare ⚕️ Healthcare Insurance Website LinkedIn All Job Openings Senior Systems Specialist supporting Banner Health’s nonprofit healthcare operations. Improving supply-chain applications, reporting, analytics, and system administration remotely across eligible U.S. states. 🇺🇸 United States – Remote 💵 $32 - $53 / hour ⏰ Full Time 🟠 Senior 🦅 H1B Visa Sponsor 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates About us Is Remote Rocketship legit? Privacy policy Terms of service Job board SEO course Remote Job Search MasterClass AI Apply Copilot OpenClaw job finder Find jobs using your resume Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs