Administrative Assistant

Join Creative Tech

Administrative Assistant managing various operational tasks and supporting team needs at Join. Focused on quality, creativity, and agile development processes in a dynamic environment.

Posted 4/28/2026full-timeRio de Janeiro • 🇧🇷 BrazilJuniorMid-LevelWebsite

About the role

Key responsibilities & impact

**In your day-to-day, we expect you to handle the following processes:**
Perform printing, copying and scanning of documents;
Receive, sort, register in computerized systems and dispatch documents/correspondence/packages/internal mail, performing internal and external distribution;
Organize physical and electronic folders and documents;
Attend to internal needs for replenishment of consumables, cleaning and office supplies;
Support procurement of office, cleaning and consumable supplies;
Assist with contracting for adaptations, maintenance and other infrastructure services;
Monitor the execution of infrastructure maintenance services and complete checklists;
Manage and track requests for courier/messenger (motoboy) services;
Monitor and control parking use requests;
Fill in control spreadsheets;
Meet clients' needs, respecting pre-established standards;
Resolve, under guidance, routine issues within your scope by following established procedures;
Provide support, when necessary, at reception for internal and external visitors;
Provide support, when necessary, for telephone and in-person service to internal and external stakeholders, supplying information in accordance with received guidelines;
Record information generated from routine activities and the standardized procedures you perform;
Perform other tasks that, by similarity, fall within the same field of work and previously defined routines.

Requirements

What you’ll need

**What we need for a perfect match:**
2 years of experience in the role;
Customer service skills and ability to work in a team;
Computer skills;
Knowledge of Excel.
**Preferred:**
Currently studying Business Administration or a related field.

Benefits

Comp & perks

🥳 Day off on your birthday – with a surprise!
🎓 Support for training and certifications;
🎯 Access to Alura;
🧑‍🎓 Partnership with FIAP;
🏆 Referral bonus;
🩺 Health insurance;
🦷 Dental plan;
🧘‍♀️ Vittude – mental health platform;
🏋️‍♂️ Wellhub – for your physical health;
🪙 New Value – discount coupons;
🏦 SESC;
🍛 Meal and/or food allowance.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

document managementprocurementinfrastructure maintenancedata entrychecklist managementcustomer serviceoffice supply managementcontractingspreadsheetsdocument sorting

Soft Skills

teamworkcommunicationproblem-solvingorganizational skillsattention to detailcustomer focusadaptabilitytime managementinterpersonal skillsservice orientation