Medical Programs Administrative Assistant, Administrative Assistant II

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Administrative Assistant II supporting Medicaid Administrator in the Division of Medical Programs. Responsible for coordinating various administrative tasks and serving as a liaison to agencies and organizations.

Posted 6/16/2026full-timeSpringfield • Illinois • 🇺🇸 United StatesJuniorMid-Level💰 $6,460 - $9,337 per monthWebsite

About the role

Key responsibilities & impact

Serves as Medical Programs Administrative Assistant to the Medicaid Administrator in the Division of Medical Programs
Confers with state and federal agency representatives and agency staff
Serves as liaison, conferring with the Governor’s Office, other state and federal agencies, and private organizations regarding the development, interpretation and installation of programs and procedures
Confers with managers including but not limited to Bureau Chiefs to interpret and explain policies and procedures
Serves as travel coordinator for administrative staff
Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above

Requirements

What you’ll need

Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with courses in business or public administration
Requires two (2) years of professional experience in a public or private organization
Minimum of two (2) years of professional experience serving as a staff assistant working for executive level management
Minimum of two (2) years of professional experience conducting special projects and evaluating existing and/or proposed programs
Minimum of two (2) years of professional experience interpreting programs, rules, and regulations for a public or private organization or state agency
Minimum of two (2) years of professional experience communicating detailed information both verbally and in written format
Minimum of two (2) years of professional experience serving as a liaison for executive level management in meetings

Benefits

Comp & perks

Health, Life, Vision, and Dental Insurance
Pension Plan
Paid Parental Leave
Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
Employees earn (12) paid Sick Days annually.
New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually.
Employees earn (3) paid Personal Days annually.
(13-14) paid holidays annually (based on start date)

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

program developmentprogram interpretationpolicy explanationproject evaluationregulation interpretation

Soft Skills

communicationliaisonorganizationalinterpersonaladministrative support

Certifications

Bachelor's degree