Administrative Specialist – Investments
Jobs2web
full-time
Posted on:
Location Type: Office
Location: Chicago • Illinois • United States
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Salary
💰 $67,117 - $104,703 per year
About the role
- Serve as a confidential administrative partner to senior leadership
- Arrange domestic and international travel for executives and investment staff
- Assist with special projects, event planning, and office logistics
- Support onboarding and due diligence for new investment managers
- Maintain legal and investment files in Laserfiche
- Track and follow up on monthly, quarterly, and annual manager reporting requirements
- Prepare materials, attend meetings, and record minutes for Investment Oversight Committee meetings
- Assist Investment Accounting with data entry
- Maintain the reception area, conference rooms, and office supply inventory
- Process and log incoming/outgoing mail, FedEx shipments, and internal document routing
- Order office supplies and subscriptions
- Act as point of contact for conference room technology
Requirements
- Three (3) years of experience in administrative support or business operations
- experience in an investment, financial, or legal environment is preferred
- Bachelor’s degree in Business Administration, Finance, Economics, Accounting, or related field is preferred
- experience coordinating office functions and supporting senior leadership is strongly desired
Benefits
- medical, dental and vision coverage
- TRS retirement pension plan
- additional State of Illinois deferred compensation plans
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
data entryevent planningoffice logisticsreportingfile maintenance
Soft Skills
confidentialityorganizational skillscommunication skillssupporting senior leadership
Certifications
Bachelor’s degree in Business AdministrationBachelor’s degree in FinanceBachelor’s degree in EconomicsBachelor’s degree in Accounting