Executive Secretary III
Jobs2web
full-time
Posted on:
Location Type: Office
Location: Mount Sterling • Illinois • 🇺🇸 United States
Visit company websiteSalary
💰 $5,615 - $7,980 per month
Job Level
Mid-LevelSenior
About the role
- Conducts special projects and studies of a confidential nature by gathering data, coordinating, monitoring, and completing assigned projects.
- Keyboards correspondence, memoranda’s, reports, and other documents.
- Opens, reads, stamps, and sorts incoming mail to the Warden.
- Keyboards correspondence, memoranda’s, reports, and other documents concerning institution programs, policies, procedures, and administrative affairs.
- Maintains appointment calendar.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Requirements
- Requires knowledge, skill and mental development equivalent to completion of two (2) years of secretarial or business college and three (3) years of secretarial experience or completion of high school and five (5) years of secretarial experience.
- Requires the ability to keyboard accurately at 55 wpm.
- Prefers at least three (3) years of professional experience working with and maintaining confidential information.
- Prefers at least three (3) years of professional experience working within the functions and interrelationships of State agencies, labor unions, or equivalent entities.
- Prefers at least three (3) years of work experience compiling documentation to assemble and submit weekly, monthly, quarterly and/or yearly reports.
- Prefers at least two (2) years of professional experience taking meeting notes, organizing meeting notes, and creating action items.
- Prefers at least two (2) years of professional experience communicating and interacting with management, government officials, advocacy organizations, and the public.
- Prefers at least one (1) year experience scheduling appointments and meetings for staff in a public or private organization.
- Prefers at least two (2) years professional experience drafting reports for internal and external review.
- Prefers at least two (2) years of professional experience tracking internal and external correspondence.
- Prefers at least one (1) year of experience in operating commonly used manual and automated office equipment and performing routine maintenance.
- Prefers one (1) year experience working with spreadsheets and using them towards reporting purposes.
Benefits
- Health, Life, Vision and Dental Insurance
- 12 weeks paid maternity/paternity leave
- Pension Plan - Vesting at 10 years for Tier II
- Full 20-year retirement awards free health insurance during retirement
- Deferred compensation and other pre-tax benefits programs
- Paid state holidays: 13 - 14 day annually
- 3 paid Personal Business days annually
- 12 paid Sick days annually (Sick days carry over year to year)
- 10 - 25 Paid Vacation days annually (10 days beginning at year 1 employment)
- Employee Assistance Program and/or Mental Health resources
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
keyboard skillsdata gatheringdocument preparationreport draftingappointment schedulingconfidential information managementnote-takingcorrespondence trackingspreadsheetsoffice equipment operation
Soft skills
communicationorganizationinterpersonal skillsattention to detailtime managementconfidentialitycoordinationmonitoringproject managementadaptability