Jobs2web

Office Manager

Jobs2web

full-time

Posted on:

Location Type: Office

Location: Joliet • Illinois • 🇺🇸 United States

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Salary

💰 $71,936 - $101,916 per year

Job Level

Junior

About the role

  • Serves as office manager of a DHS local office.
  • Serves as working supervisor; assigns and reviews work; provides guidance and training to assigned staff, counsels staff regarding work performance; reassigns staff to meet day-to-day operating needs; establishes annual goals and objectives; approves time off; prepares and signs performance evaluations.
  • Reviews non-programmatic expenditures for the office.
  • Manages the physical operations of the office to ensure that office equipment and physical plant operates efficiently and safely.
  • Meets and confers with program staff in the local office to discuss production and resolves operational problems.
  • Initiates or approves recommendations for personnel actions such as requisitions for personnel replacements, requests for the establishment or abolishment of positions; meets with newly assigned clerical employees and determines duties to be performed within the office.
  • Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Requirements

  • Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with coursework in business or public administration.
  • Requires one (1) year of responsible administrative experience in a public or business organization, or completion of an agency approved professional management training program.
  • Requires one (1) year of professional experience in office management and directing and monitoring physical office operations, including centralized clerical, switchboard, client transaction processing, petty cash fund, administrative (non-programmatic) budget, building security, grounds keeping and building maintenance, for a public or private organization.
Benefits
  • A Pension Program
  • Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
  • 3 Paid Personal Business Days annually
  • 12 Paid Sick Days annually (Sick days carry over from year to year)
  • 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
  • Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
  • 13 Paid Holidays annually, 14 on even numbered years
  • Flexible Work Schedules (when available dependent upon position)
  • 12 Weeks Paid Parental Leave
  • Deferred Compensation Program - A supplemental retirement plan
  • Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
  • Federal Public Service Loan Forgiveness Program eligibility
  • GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
  • 5% Salary Differential for Bilingual Positions
  • Commuter Savings Program (Chicago only)

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
office managementadministrative experiencebudget managementpersonnel managementperformance evaluationoperational problem resolutionclerical operationsbuilding maintenancegrounds keepingclient transaction processing
Soft skills
leadershipguidancetrainingcounselingorganizational skillscommunicationgoal settingstaff reassignmentproblem-solvingcollaboration
Certifications
professional management training program