Virtual Executive Assistant

Job Duck

Virtual Executive Assistant supporting a US medical care and aesthetics practice. Managing communications, calendars, documents, invoices, and administrative follow-through remotely.

Posted 8/17/2026full-timeRemote • 🇭🇳 HondurasMid-LevelSenior💰 $1,060 - $1,150 per monthWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and communication skills while managing office tasks, client interactions, and document handling in a medical care environment. Proficient in using Jane CRM for billing and medical records management.

Highest-signal resume keywords

Document OrganizationClient CommunicationCalendar ManagementJane CRM ExperiencePowerPoint Preparation

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Document ManagementAppointment SchedulingInvoice HandlingPresentation PreparationSocial Media Support

Soft Skills

Interpersonal CommunicationTask ManagementAttention to Detail

Tools & Technologies

Jane CRMGoogle Voice VOIP

Industry Keywords

Medical CareWeight LossAestheticsOffice ManagementReceptionist

Tech Stack

Tools & technologies

VoIP

About the role

Key responsibilities & impact

Upload and organize documents, including faxes, into internal filing systems
Return calls to understand caller needs and provide accurate follow-up
Schedule appointments and manage a dynamic calendar
Organize to-do lists and ensure tasks are completed without oversight
Serve as a blend of office manager, receptionist, and executive assistant
Answer incoming phone calls and filter callers appropriately
Support light social media posts related to events
Manage email inboxes and maintain professional communication with clients
Handle invoices, messages, callbacks, and general correspondence
Assist with presentation preparation, including PowerPoint materials
Order office or practice-related products as needed

Requirements

What you’ll need

Full-time position
Must work Central Standard Time (CST)
Working hours: 8:30 a.m. to 5:30 p.m. CST
Industry: Medical Care, Weight Loss, and Aesthetics
English-speaking role; application documents and forms must be in English
Spanish is not mandatory but is considered an added bonus
Experience with Jane CRM for billing and medical records
Experience with Google Voice VOIP

Benefits

Comp & perks

Competitive salary
Paid Time Off
Bonuses
100% remote/home-based position
Full-time, long-term career opportunities
Parental Leave
Professional development and training
Dedicated team support
Alignment with our clients' core values