Legal Executive Assistant

Job Duck

Legal Executive Assistant supporting US-based employers through Job Duck’s remote staffing platform. Managing executive calendars, communications, client intake, records, and legal administrative operations.

Posted 8/17/2026full-timeRemote • 🇨🇱 ChileJuniorMid-Level💰 $1,060 - $1,150 per monthWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and communication skills while managing executive calendars, coordinating meetings, and ensuring efficient administrative processes. Proficient in maintaining accurate records and utilizing CRM systems to support operational initiatives.

Highest-signal resume keywords

Executive Support ExperienceCRM System ProficiencyLawmatics Software KnowledgeBusiness Communication ToolsClient Coordination Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Data EntryRecord ManagementCalendar ManagementReport PreparationTask Tracking

Soft Skills

Professional CommunicationConfidentiality MaintenanceOrganizational Skills

Tools & Technologies

LawmaticsRingCentralOutlook EmailOutlook Calendar

Industry Keywords

Administrative ProcessesClient Intake CoordinationScheduling ConsultationsMeeting CoordinationLaw Firm Experience

About the role

Key responsibilities & impact

Collaborate with leadership to improve administrative processes and workflow efficiency
Ensure accurate data entry and record management across systems
Assist with client intake coordination and scheduling consultations
Track action items, follow up on outstanding tasks, and ensure timely completion of priorities
Coordinate internal and external meetings, ensuring all logistics and materials are prepared
Screen, prioritize, and respond to emails and communications on behalf of leadership as appropriate
Coordinate travel arrangements and scheduling needs when required
Organize and maintain digital files, records, and confidential information
Maintain accurate records and documentation within Lawmatics and other firm systems
Manage executive calendars and coordinate appointments, meetings, and deadlines
Communicate professionally with clients and team members while maintaining confidentiality
Support operational initiatives and special projects as assigned
Monitor calendars and proactively identify scheduling conflicts
Prepare reports, correspondence, presentations, and other administrative documents
Answer inbound calls and professionally handle communications from clients, vendors, and stakeholders

Requirements

What you’ll need

Monday through Friday, 8:00 AM to 5:00 PM EST
Fluent spoken, written, and comprehension skills in English are required
Minimum of 2 years of executive support, administrative support, customer service, or related professional experience
Experience supporting executives, attorneys, or leadership teams is preferred
Prior law firm experience is preferred but not required
Strong proficiency with CRM systems and business communication tools is required
Reliable internet connection and a quiet, professional work environment
Required software and tools include Lawmatics, RingCentral, Outlook Email, and Outlook Calendar

Benefits

Comp & perks

Competitive salary
Paid Time Off
Bonuses
100% remote/home-based position
Full-time, long-term career opportunities
Parental Leave
Professional development and training
Dedicated team support
Alignment with our clients' core values