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Job Duck

Senior Executive Assistant

Job Duck

Senior Executive Assistant to the CEO for a remote culture-focused company. Managing communications, schedules, and administrative tasks effectively.

Posted 7/16/2026full-timeRemote • 🇲🇽 MexicoSenior💰 $1,200 per monthWebsite

Core Competencies

Role fit
Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and time management skills while managing complex calendars and travel arrangements for senior executives. Maintains confidentiality and professionalism while providing comprehensive administrative support and facilitating effective communication.

Highest-signal resume keywords
Executive Support ExperienceCalendar ManagementTravel CoordinationMicrosoft Office Suite ProficiencyExcellent Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills
Calendar ManagementTravel CoordinationMeeting PreparationRecord KeepingTask Management
Soft Skills
Strong Organizational SkillsAttention to DetailTime ManagementProactive Problem SolvingConfidentiality
Tools & Technologies
Microsoft Office SuiteZoomMicrosoft TeamsCalendly
Industry Keywords
Executive AssistantAdministrative SupportLeadership MeetingsConfidentialityFast Paced Environment

About the role

Key responsibilities & impact
  • Send meeting reminders five minutes before scheduled meetings.
  • Review and monitor the CEO's GSU and firm email accounts, identifying and escalating important matters requiring attention.
  • Protect the CEO's time and mental space by managing interruptions, prioritizing commitments, and maintaining focus on key objectives.
  • Answer and place phone calls as needed.
  • Prepare meeting notes and maintain accurate records of discussions and action items.
  • Attend meetings on behalf of or alongside the CEO when required.
  • Prepare, organize, and distribute the CEO's daily agenda.
  • Coordinate and schedule meetings, appointments, and events as requested.
  • Manage and maintain the CEO's calendar, ensuring priorities are aligned and scheduling conflicts are proactively resolved.
  • Maintain strict confidentiality while handling sensitive business and personal information.
  • Make payments and complete administrative transactions as directed.
  • Anticipate needs, identify potential issues, and implement solutions proactively.
  • Announce, coordinate, and attend office hours as required.
  • Support preparation and coordination for L10 meetings, check in meetings, office hours, and other recurring leadership meetings.
  • Update and maintain the CEO's task lists and follow up on pending action items.
  • Liaise with internal teams to ensure projects, priorities, and commitments remain organized and on track.
  • Conduct research and gather information to support decision making and ongoing initiatives.
  • Assist with personal and professional tasks that support the CEO's priorities.
  • Coordinate travel arrangements, itineraries, and related logistics.

Requirements

What you’ll need
  • 2+ years of experience as an Executive Assistant, Administrative Assistant, or similar administrative support role.
  • Experience supporting a senior executive, founder, or leadership team.
  • Experience coordinating travel arrangements and managing complex calendars.
  • Software & Tools: Microsoft Office Suite, Zoom, Microsoft Teams, Calendly.
  • Excellent written and verbal communication skills.
  • Strong organizational and time management abilities.
  • Ability to prioritize multiple tasks in a fast paced, fast changing environment.
  • Ability to work independently with little to no supervision.
  • High level of confidentiality and professional judgment.
  • Comfortable performing research and handling executive support tasks.
  • Strong attention to detail and follow through.

Benefits

Comp & perks
  • Competitive salary.
  • Paid Time Off.
  • Bonuses.
  • 100% remote/home-based position.
  • Full-time, long-term career opportunities.
  • Parental Leave.
  • Professional development and training.
  • Dedicated team support.
  • Alignment with our clients' core values.