Billing Assistant – Billing & Collections Specialist

Job Duck

Billing Specialist ensuring billing accuracy and efficiency for legal team. Collaborating closely with attorneys and maintaining financial records.

Posted 7/15/2026full-timeRemote • 🇺🇸 United StatesJuniorMid-Level💰 $1,015 - $1,100 per monthWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in billing processes within a law firm, including accounts receivable management, invoice preparation, and compliance with billing policies. Proficient in maintaining accurate financial records and providing exceptional customer service in a fast-paced environment.

Highest-signal resume keywords

Billing Specialist ExperienceAccounts Receivable ManagementLegal Billing SoftwareMicrosoft Excel (Advanced)Customer Service Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Invoice PreparationPayment ApplicationFinancial Record MaintenanceAging Report GenerationBilling Policy Compliance

Soft Skills

Professional CommunicationTime ManagementAttention to Detail

Tools & Technologies

Microsoft Office SuiteEmail Platforms (Outlook or Similar)Legal Billing Software

Industry Keywords

Law Firm EnvironmentBilling ProceduresClient Accounts Management

About the role

Key responsibilities & impact

Apply incoming payments accurately to the appropriate client accounts.
Follow up with clients by phone and email to ensure timely payment of invoices.
Monitor accounts receivable and generate aging reports to track outstanding balances.
Manage multiple billing projects simultaneously while meeting monthly deadlines.
Collaborate with attorneys and internal team members to resolve billing questions and discrepancies.
Ensure compliance with billing policies, procedures, and deadlines.
Maintain accurate billing and financial records.
Distribute monthly invoices to attorneys for review and approval.
Prepare billing revisions requested by attorneys and generate final invoices for distribution.
Audit, review, and edit pre-bill invoices before they are distributed to clients.
Provide exceptional customer service while maintaining professionalism during payment discussions.

Requirements

What you’ll need

Experience: Minimum of 2 years of experience as a Billing Specialist within a law firm environment.
Education: High school diploma or equivalent required. Some college coursework is considered an asset.
Schedule: Full-time. Must be available to work during the client's business hours.
Time Zone: EST.
Software & Tools
Microsoft Office Suite
Microsoft Excel (Advanced)
Legal billing software
Email platforms (Outlook or similar)
Experience managing accounts receivable, preparing invoices, applying payments, and maintaining accurate billing records.
Comfortable communicating with clients by phone and email regarding outstanding balances while maintaining professionalism.
Ability to manage multiple priorities, meet deadlines, and work accurately in a fast-paced legal environment.

Benefits

Comp & perks

Competitive salary
Paid Time Off
Bonuses
100% remote/home-based position
Full-time, long-term career opportunities
Parental Leave
Professional development and training
Dedicated team support
Alignment with our clients' core values