Billing and Collections Assistant

Job Duck

Billing and Collections Assistant managing financial reports and client communications. Assisting the Finance team with accurate and timely collection efforts.

Posted 6/4/2026full-timeRemote • 🇺🇸 United StatesJuniorMid-Level💰 $1,015 - $1,100 per monthWebsite

About the role

Key responsibilities & impact

Prepare and revised pre-bills for review.
Generate invoices and distribute client statements.
Update payments received daily on Financial Dashboard
Attend weekly Finance Level 10 meetings to discuss accounts receivable metrics, action items, and departmental issues.
Draft and send balance reminder emails for clients with outstanding balances.
Upload time entries for pre-bills when needed.
Process client credits and adjustments as needed.
Review and upload attorney and staff time entries into the invoicing system.
Ensure all legal team time entries are updated daily.
Improve existing formulas to increase spreadsheet efficiency and streamline financial data population.
Document and send call logs to the legal team for each client interaction.
Maintain a master file tracking all client contact attempts.
Conduct conflict checks for new clients.
Create weekly client aging reports for Business and Litigation teams.

Requirements

What you’ll need

2-3 years of experience in a Billing position
Proficient in Excel, with strong knowledge of formulas, and the ability to download data from invoicing software, generate, prepare and enhance existing financial reports
Proficiency with invoicing and billing software
Experienced in script editing within Google Sheets to optimize workflows and improve data management; knowledge of JavaScript is highly preferred
Strong interpersonal, verbal and written communication skills with the ability to deal with difficult clients professionally and represent the company well
Ability to follow all company policies and procedures, internal departmental procedures to ensure consistent treatment of customers;
Flexibility and quick turn around with exceptional cases/procedures
Ability to work collaboratively within a team while prioritizing and managing individual tasks to ensure personal responsibilities are completed efficiently
Work well under tight deadlines within the legal field

Benefits

Comp & perks

Competitive salary
Paid Time Off
Bonuses
100% remote/home-based position
Full-time, long-term career opportunities
Parental Leave
Professional development and training
Dedicated team support
Alignment with our clients' core values

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

billinginvoicingExcelformulasfinancial reportingscript editingGoogle SheetsJavaScriptdata managementclient credits

Soft Skills

interpersonal skillsverbal communicationwritten communicationprofessionalismflexibilitytime managementcollaborationtask prioritizationefficiencyproblem-solving