Executive Operations Assistant

Job Duck

Executive Operations Assistant supporting high-level leaders in a remote environment at Job Duck. Focused on effective calendar management and task execution across various priorities.

Posted 5/19/2026full-timeRemote • 🇭🇳 HondurasJuniorMid-Level💰 $1,060 - $1,150 per monthWebsite

About the role

Key responsibilities & impact

Manage complex executive calendars across multiple stakeholders.
Prepare agendas and ensure follow-up on action items.
Monitor and manage executive inboxes and communications.
Track leads, meetings, and ongoing activities.
Ensure all deliverables are completed on time.
Coordinate travel logistics when required.
Coordinate scheduling, meetings, and resolve conflicts proactively.
Support planning and execution of key business sessions.
Draft and organize internal and external communications.
Maintain accurate data and workflows within CRM systems.
Manage tasks and deadlines using project management tools.
Facilitate recurring meetings and ensure accountability.

Requirements

What you’ll need

2 or more years of proven experience in an executive assistant or administrative support role.
Strong English proficiency with clear and professional communication.
Excellent organizational skills and attention to detail.
Ability to manage multiple priorities in a fast-paced environment.
Strong follow-through and accountability.
Proactive mindset with the ability to anticipate needs.
Ability to adapt quickly to changing priorities.
Comfortable supporting high-level leaders and client interactions.

Benefits

Comp & perks

Competitive salary.
Paid Time Off.
Bonuses.
100% remote/home-based position.
Full-time, long-term career opportunities.
Parental Leave.
Professional development and training.
Dedicated team support.
Alignment with our clients' core values.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementagenda preparationinbox managementlead trackingCRM systemsproject management toolsdata managementcommunication draftingtravel logistics coordinationmeeting facilitation

Soft Skills

organizational skillsattention to detailprofessional communicationmulti-priority managementfollow-throughaccountabilityproactive mindsetadaptabilityanticipation of needsclient interaction