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About the role
Key responsibilities & impact- Maintain organized and up to date files and documentation.
- Support paralegals with administrative legal tasks.
- Order payoffs and association documents for real estate matters.
- Open and set up new legal files accurately in Smokeball.
- Ensure deadlines and internal requirements are met consistently.
- Perform follow up phone calls and follow up emails as needed.
Requirements
What you’ll need- 1-2 years of experience working in a law firm as a legal assistant or managing legal documents required.
- Experience with SmokeBall CRM is a must.
- Excellent written and verbal communication in both English and Spanish.
- Strong attention to detail and accuracy.
- Ability to manage repetitive tasks efficiently.
- Comfort working in a fast-paced legal environment.
- Dependability and consistency in daily execution.
- Ability to follow established legal processes.
- Positive attitude and collaborative mindset.
- Time management and task prioritization skills.
Benefits
Comp & perks- Competitive salary.
- Paid Time Off.
- Annual bonuses.
- 100% remote/home-based position.
- Full-time, long-term career opportunities.
- Parental Leave.
- Professional development and training.
- Dedicated team support.
- Alignment with our clients' core values.
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
legal documentationadministrative legal tasksfile managementtask prioritizationattention to detailaccuracy
Soft Skills
written communicationverbal communicationdependabilitycollaborationtime managementpositive attitude