Job Duck

Legal Billing Assistant

Job Duck

full-time

Posted on:

Location Type: Remote

Location: Florida • United States

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Salary

💰 $1,015 - $1,100 per month

About the role

  • Support finance teammates with pending tasks when they are unavailable.
  • Attend weekly Finance department meetings and firmwide meetings.
  • Provide client financial status and Trust balances to legal team as needed.
  • Update payments received daily on Financial Dashboard.
  • Prepare and revise pre-bills; upload time entries for invoicing software.
  • Manage cost requests from legal teams by contacting clients and notifying teams upon payment.
  • Implement client credits and adjustments; move funds between matters when applicable.
  • Prepare invoices and email statements to clients.
  • Conduct client calls with professionalism and maintain logs for each call.
  • Collaborate with Finance Chair and team to stay current with client changes and preferences.
  • Generate and distribute weekly client aging reports for Business and Litigation teams.
  • Draft and send balance reminder emails for outstanding balances.
  • Maintain master file of all client contact attempts.
  • Prepare daily collection calls list to follow up on aging balances and account replenishments.

Requirements

  • 2-3 years of experience in a Billing position.
  • Proficiency with invoicing and billing software.
  • Familiarity with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Experience with communication platforms such as Zoom and Slack.
  • Excellent written and verbal communication in English and Spanish.
  • Strong organizational skills.
  • Ability to multitask and prioritize effectively.
  • Self-motivated and proactive.
  • Team player with collaborative mindset.
  • Adaptable to changing priorities.
  • Problem-solving skills.
  • Time management expertise.
  • Professional demeanor.
Benefits
  • Competitive salary.
  • Paid Time Off.
  • Annual bonuses.
  • 100% remote/home-based position.
  • Full-time, long-term career opportunities.
  • Parental Leave.
  • Professional development and training.
  • Dedicated team support.
  • Alignment with our clients' core values.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
billinginvoicing softwarefinancial dashboardclient creditsadjustmentspre-billstime entriesclient aging reportscollection callsaccount replenishments
Soft Skills
written communicationverbal communicationorganizational skillsmultitaskingprioritizationself-motivationteam collaborationadaptabilityproblem-solvingtime management