Job Duck

Legal Office Administrator II

Job Duck

full-time

Posted on:

Location Type: Remote

Location: Brazil

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Salary

💰 $1,150 - $1,220 per month

About the role

  • Communicate with internal departments to relay litigation needs.
  • Arrange travel accommodations and prepare itineraries.
  • Assist with billing coordination, expense tracking, and time-entry follow-ups.
  • Organize and maintain electronic and physical case files.
  • Assist with court filing logistics and e-filing systems under supervision.
  • Coordinate calendars for depositions, hearings, and meetings.
  • Prepare, format, and proofread non-substantive litigation documents.
  • Reserve conference rooms and vendor services as needed.
  • Provide direct secretarial support to litigation paralegals and case teams.
  • Maintain strict confidentiality and adhere to firm policies and procedures.
  • Handle day-to-day administrative tasks to maintain workflow efficiency.

Requirements

  • Strong organizational and multitasking ability
  • Excellent attention to detail and accuracy
  • Proficiency in Microsoft Office Suite
  • Ability to follow SOPs and structured processes
  • Calm under pressure and emotionally steady
  • 2 years of experience Working Remotely.
  • Customer service/secretary experience
  • Effective written and verbal communication
  • Service-oriented mindset with a collaborative approach
  • Confidentiality and discretion in handling sensitive information.
Benefits
  • Competitive salary.
  • Paid Time Off and holiday pay (where applicable).
  • Annual Bonuses.
  • 100% remote/home-based position.
  • Full-time, long-term career opportunities.
  • Parental Leave.
  • Professional development and training.
  • Dedicated team support.
  • Alignment with our clients' core values.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
billing coordinationexpense trackingtime-entry follow-upscourt filing logisticse-filing systemspreparing litigation documentsformatting documentsproofreading documents
Soft skills
organizational abilitymultitaskingattention to detailaccuracycalm under pressureemotional steadinesseffective communicationservice-oriented mindsetcollaborative approachconfidentiality