Job Duck

Legal Office Administrator

Job Duck

full-time

Posted on:

Location Type: Remote

Location: Remote • 🇧🇷 Brazil

Visit company website
✨ AI Apply
Apply

Salary

💰 $1,150 - $1,220 per month

Job Level

Mid-LevelSenior

About the role

  • Maintain strict confidentiality and adhere to firm policies and procedures.
  • Reserve conference rooms and vendor services as needed.
  • Coordinate calendars for depositions, hearings, and meetings.
  • Assist with court filing logistics and e-filing systems under supervision.
  • Organize and maintain electronic and physical case files.
  • Prepare, format, and proofread non-substantive litigation documents.
  • Communicate with internal departments to relay litigation needs.
  • Assist with billing coordination, expense tracking, and time-entry follow-ups.
  • Arrange travel accommodations and prepare itineraries.
  • Handle day-to-day administrative tasks to maintain workflow efficiency.
  • Provide direct secretarial support to litigation paralegals and case teams.

Requirements

  • Strong organizational and multitasking ability.
  • Excellent attention to detail and accuracy.
  • Proficiency in Microsoft Office Suite.
  • Ability to follow SOPs and structured processes.
  • Calm under pressure and emotionally steady.
  • Effective written and verbal communication.
  • Service-oriented mindset with a collaborative approach.
  • Confidentiality and discretion in handling sensitive information.
Benefits
  • Competitive salary.
  • Paid Time Off and holiday pay (where applicable).
  • Annual Bonuses.
  • 100% remote/home-based position.
  • Full-time, long-term career opportunities.
  • Parental Leave.
  • Professional development and training.
  • Dedicated team support.
  • Alignment with our clients' core values.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
court filing logisticse-filing systemsbilling coordinationexpense trackingtime-entry follow-upspreparing litigation documentsorganizing case files
Soft skills
organizational abilitymultitaskingattention to detailaccuracycalm under pressureeffective communicationservice-oriented mindsetcollaborative approachconfidentialitydiscretion