Litigation Attorney, Senior
Giffords
Executive Legal Operations Assistant
Job Duck
full-time
Posted on:
Location: 🇺🇸 United States
Visit company websiteSalary
💰 $1,060 - $1,150 per month
Job Level
JuniorMid-Level
Tech Stack
Cloud
About the role
- Job Duck is a virtual staffing company that matches candidates to work from home for a single U.S.-based business, typically a law firm
- Play a key role keeping operations smooth—managing client workflows, supporting financial processes, and internal communications
- Develop, execute and monitor CRM workflows including onboarding/offboarding and logging interactions
- Conduct minor research to gather contact information and maintain CRM databases
- Track and analyze firm-wide performance metrics
- Support accounts receivable/payable tasks including invoicing, reviewing time entries and processing payments
- Maintain records and enter financial data using Minute7, QuickBooks Online and Excel
- Communicate with vendors to resolve service and payment issues
- Organize and maintain digital records, cloud storage and email systems
- Schedule deadlines, appointments and travel arrangements
- Assist with client intake and administrative communications
- Coordinate client deposits, documentation and updates
- Support marketing efforts (newsletters, ads, cards and payments)
- Help with internal hiring, onboarding and team support
- Organize monthly team meetings and foster firm-wide collaboration
Requirements
- 2-3 years of experience as an Executive Assistant
- Fluent in English (spoken and written)
- Prior experience in administrative or executive support roles
- Familiarity with CRM systems and financial tools
- Strong proficiency in Microsoft Excel and cloud-based platforms
- CRM management and workflow automation
- Basic research and data entry
- Financial recordkeeping and invoice processing
- Calendar and travel coordination
- Vendor communication and issue resolution
- Marketing support and content coordination
- Customer-focused and service-oriented
- Highly organized and detail-oriented
- Clear and professional communicator
- Strong phone etiquette and interpersonal skills
- Discreet and trustworthy with confidential information
- Flexible and able to multitask effectively
