Job Duck

Executive Legal Operations Assistant

Job Duck

full-time

Posted on:

Origin:  • 🇺🇸 United States

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Salary

💰 $1,060 - $1,150 per month

Job Level

JuniorMid-Level

Tech Stack

Cloud

About the role

  • Job Duck is a virtual staffing company that matches candidates to work from home for a single U.S.-based business, typically a law firm
  • Play a key role keeping operations smooth—managing client workflows, supporting financial processes, and internal communications
  • Develop, execute and monitor CRM workflows including onboarding/offboarding and logging interactions
  • Conduct minor research to gather contact information and maintain CRM databases
  • Track and analyze firm-wide performance metrics
  • Support accounts receivable/payable tasks including invoicing, reviewing time entries and processing payments
  • Maintain records and enter financial data using Minute7, QuickBooks Online and Excel
  • Communicate with vendors to resolve service and payment issues
  • Organize and maintain digital records, cloud storage and email systems
  • Schedule deadlines, appointments and travel arrangements
  • Assist with client intake and administrative communications
  • Coordinate client deposits, documentation and updates
  • Support marketing efforts (newsletters, ads, cards and payments)
  • Help with internal hiring, onboarding and team support
  • Organize monthly team meetings and foster firm-wide collaboration

Requirements

  • 2-3 years of experience as an Executive Assistant
  • Fluent in English (spoken and written)
  • Prior experience in administrative or executive support roles
  • Familiarity with CRM systems and financial tools
  • Strong proficiency in Microsoft Excel and cloud-based platforms
  • CRM management and workflow automation
  • Basic research and data entry
  • Financial recordkeeping and invoice processing
  • Calendar and travel coordination
  • Vendor communication and issue resolution
  • Marketing support and content coordination
  • Customer-focused and service-oriented
  • Highly organized and detail-oriented
  • Clear and professional communicator
  • Strong phone etiquette and interpersonal skills
  • Discreet and trustworthy with confidential information
  • Flexible and able to multitask effectively