Administrative Coordinator - Interstellar Arc
Felix & Paul Studios
Legal Operations Coordinator
Job Duck
full-time
Posted on:
Origin: • 🇺🇸 United States
Visit company websiteSalary
💰 $1,150 - $1,220 per month
Job Level
JuniorMid-Level
About the role
- Prepare, format, and proofread legal documents, including pleadings, contracts, and estate planning documents. Manage attorneys’ calendars, schedule client meetings, court dates, and deadlines. Handle correspondence, including emails, phone calls, and mail distribution. Maintain and organize digital and physical case files in compliance with firm procedures. Communicate professionally with clients, providing updates and gathering necessary documentation. Assist with client intake by collecting information, preparing forms, and setting up files. Draft and send engagement letters, follow up on document requests, and ensure timely responses. Coordinate document signing and notarization appointments. File legal documents with the appropriate courts and agencies. Track case deadlines and ensure compliance with court rules and procedures. Prepare and organize trial and hearing materials as needed. Assist with time entry and billing procedures. Coordinate office supply inventory and vendor relationships. Support attorneys in managing workflow and prioritizing tasks efficiently.
Requirements
- Prior experience as a legal assistant, preferably in family law and/or estate planning Strong knowledge of legal terminology, court procedures, and document formatting Excellent written and verbal communication skills Ability to handle confidential information with discretion Legal document preparation and proofreading Calendar and deadline management Client communication and intake Court filing and compliance Billing and office coordination Organized and detail-oriented Tech-savvy and adaptable Discreet and professional Clear communicator Team-focused and proactive
