Customer Operations Specialist

JAMS Software

Customer Operations Specialist managing customer accounts and renewals for a 100% remote software company. Engaging customers and ensuring satisfaction while supporting license key provisioning and order processing.

Posted 4/14/2026full-timeRemote • 🇺🇸 United StatesJuniorMid-Level💰 $48,000 - $53,000 per yearWebsite

About the role

Key responsibilities & impact

Own the end-to-end renewal process, including quotes, approvals, order processing, and timely customer communication.
Proactively deliver renewal proposals at least 90 days in advance and track renewal status, ARR changes, and retention outcomes.
Maintain accurate customer health and risk assessments by reviewing correspondence, usage, support activity, and implementation status.
Manage attrition requests, partnering cross-functionally to resolve issues and identify retention opportunities.
Engage customers throughout the renewal term to ensure satisfaction and identify potential upsell opportunities.
Create, provision, and manage customer license keys across multiple licensing systems with a high degree of accuracy.
Ensure license keys align with order specifications, company policies, and customer hardware requirements.
Coordinate with new customers to validate required information prior to license delivery.
Review submitted sales and renewal orders to confirm accuracy, pricing, approvals, documentation, addresses, service dates, product details and compliance with policies prior to invoicing.
Invoice new sales, renewals, services and upgrades in CRM within established turnaround times.
Review and update CRM post invoicing to ensure all renewal details are set up correctly for the following term.
Assist Accounts Receivables on aging invoices by attending to unresponsive customers, invoice revisions, and customer questions related to payment.
Maintain accurate customer data in HubSpot and stay current on product licensing, sales policies, and procedures
Serve as a customer-facing resource via email and phone for licensing, renewal, billing, and order-related questions.
Perform additional duties and projects as assigned.

Requirements

What you’ll need

Minimum two years customer service experience, ideally supporting a software product
Experience with the Microsoft Office product suite (Specifically Excel and Outlook)
Ability to calculate pricing, including margins, discounts, and increases
Must be able to manage and prioritize multiple tasks
Detail oriented, self-motivated, resourceful, and reliable approach to work
Verbal and written communication skills, including email etiquette
Professional disposition with a customer service focus
Ability to work with minimal supervision
Basic negotiation skills
Creative problem-solver who acts confidently, spearheading solutions to problems that arise
Tolerance for ambiguity and complexity
Basic knowledge of internal reporting tools (Hubspot is a huge plus!)

Benefits

Comp & perks

100% remote work environment with colleagues around the globe
Competitive benefits
401k program and employer match
Flexible PTO
Paid Holidays

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

customer servicepricing calculationorder processinglicense key managementCRM managementdata accuracyrisk assessmentupsellinginvoicingcustomer health assessment

Soft Skills

detail orientedself-motivatedresourcefulreliableverbal communicationwritten communicationcustomer service focusnegotiation skillsproblem-solvingability to prioritize tasks