Administrative Assistant, Bookkeeper

Jamestown

Administrative Assistant providing administrative support in accounting and clerical tasks. Ensuring operational efficiency and coordination for the North American Parking team.

Posted 8/1/2026full-timeAtlanta, New York City • New York • 🇺🇸 United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates proficiency in administrative support, including managing office supplies, vendor compliance, and financial record-keeping. Strong organizational and communication skills are essential for coordinating schedules and maintaining professional correspondence.

Highest-signal resume keywords

Microsoft Office ProficiencyAccounting/AP Software ExperienceOrganizational SkillsWritten and Verbal Communication SkillsAdministrative Experience

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Data EntryInvoice ProcessingDocument DraftingSpreadsheet CreationFiling System ManagementReconciliationMeeting CoordinationVendor ManagementExpense ReportingCalendar Management

Soft Skills

Attention to DetailDiscretionProfessional CommunicationMultitaskingProblem-Solving

Tools & Technologies

Microsoft OutlookMicrosoft WordMicrosoft ExcelPARC’s SystemAccounting Software

Certifications & Qualifications

High School DiplomaAssociate Degree (Preferred)

Industry Keywords

Administrative SupportClerical ExperienceVendor ComplianceFacilities ManagementTransportation Industry

About the role

Key responsibilities & impact

Sort, distribute, and log incoming daily mail and packages
Maintain organized filing systems (physical and digital)
Order and manage office supplies and equipment
Provide general clerical support, including photocopying, scanning, and data entry
Management support for vendors and contracts including drafting, expediting signature and approval process, ensuring compliance with contract requirements, monitoring expiration dates, corresponding with vendor as needed
Create spreadsheets, draft documents and presentations
Support corporate office reception as needed
Vendor compliance, setup and processing of invoices, ensure accuracy and appropriate approvals
Code and enter invoices into the accounting/finance system
Reconcile statements and resolve discrepancies with vendors
Assist with check requests, payment batches, and expense reports
Maintain organized AP records for audit, accruals, and reporting purposes
Daily PARC’s System Reconciliations, Includes DCR, Updates parking data, Monthly parkers AR and AP. Daily/Monthly Revenue, Validations, Counts, General Totals By facility reports reconciliation
Data parking revenue entries, new and existing monthly parker reconciliation.
Manage and coordinate calendars for department leadership
Schedule meetings, appointments, and conference calls, resolving conflicts as needed
Arrange logistics for meetings (rooms, materials, virtual links)
Capture meeting minutes, send reminders and follow up on action items
Draft, proofread, and distribute daily correspondence (emails, memos, letters)
Respond to routine inquiries from internal staff and external vendors/clients
Maintain a professional, courteous tone in all communications
Track and follow up on outstanding correspondence items

Requirements

What you’ll need

High school diploma required; Associate degree preferred
1–3 years of administrative or clerical experience (parking, facilities, or transportation industry a plus)
Proficiency in Microsoft Office (Outlook, Word, Excel) and accounting/AP software
Strong organizational skills and attention to detail
Excellent written and verbal communication skills
Ability to manage multiple priorities and meet deadlines
Discretion in handling confidential financial and administrative information

Benefits

Comp & perks

health insurance
retirement plans
paid time off
flexible work arrangements
professional development
bonuses
stock options
equipment allowances
wellness programs