Senior Executive Assistant

Insulet Corporation

Executive Assistant providing support to the executive team at Insulet Corporation. Handling scheduling, correspondence, and project management for C-level executives.

Posted 7/30/2026full-timeActon • Massachusetts • 🇺🇸 United StatesSenior💰 $86,200 - $129,250 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates extensive experience in supporting C-level executives with a focus on scheduling, project management, and communication. Proficient in managing confidential information and coordinating complex travel and meeting logistics.

Highest-signal resume keywords

C-Level Executive SupportProject ManagementMicrosoft Office SuiteMicrosoft Outlook SchedulingExceptional Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project ManagementMeeting CoordinationPresentation PreparationExpense ReportingVendor Relationship Management

Soft Skills

Highly OrganizedDetail OrientedProblem ResolutionTeam-OrientedInterpersonal Skills

Tools & Technologies

Microsoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft PowerPointWebEx

Industry Keywords

Confidential Information ManagementExecutive SchedulingTravel CoordinationCorporate Image ManagementEvent Management

About the role

Key responsibilities & impact

First point of contact, in person and on phone, for executive(s).
Maintain and protect highly confidential corporate information and communicate information within scope of authority.
Maintain executives’ schedules by arranging meeting and appointments.
Manage all meeting details such as room reservations, preparing agendas, securing necessary IT equipment, initializing presentations, catering, and attendee updates.
Produce presentations for meetings as requested.
Screen calls and route executive correspondence and emails.
Prepare letters, emails, and presentations.
Prepare purchase orders and check requests when necessary.
Prepare expense reports for executive(s).
Manage corporate American Express card usage and submit for payment.
Coordinate and initiate conference calls and WebEx meetings.
Arrange executive(s) domestic and international travel on an as needed basis.
Scheduling/event management for employee and external company functions.
Multifaceted project management as needed.
Manage specific vendor relationships.
Create and maintain a branded company headquarters to preserve company image.
Perform other duties as assigned.

Requirements

What you’ll need

Minimum of 7 years’ experience supporting C-level executives required.
Experience supporting multiple executives preferable.
Dependable highly organized and very detail oriented.
Strong problem resolution and project management skills.
Ability to act independently and use discretionary judgment.
Heavy Microsoft Outlook scheduling experience.
Extremely knowledgeable in Microsoft Office Suite such as Word, Excel, and PowerPoint.
Exceptional verbal, written, presentation, and communication skills.
Ability to handle multiple priorities at any given time.
Team-oriented.
Superior interpersonal skills.

Benefits

Comp & perks

Medical, dental, and vision insurance
401(k) with company match
Paid time off (PTO)
And additional employee wellness programs