Instacart

Manager, Payroll Accounting

Instacart

full-time

Posted on:

Location Type: Remote

Location: Remote • 🇺🇸 United States

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Salary

💰 $123,000 - $165,000 per year

Job Level

Mid-LevelSenior

Tech Stack

ERPFluxOracle

About the role

  • Lead, mentor, and develop a high-performing payroll accounting team; establish priorities and guide execution during close and project cycles
  • Own the global payroll accounting function, including system integrity, month-end close, reconciliations, reporting, and compliance.
  • Serve as the primary liaison between Payroll/HR, FP&A, Tax, and Accounting to ensure alignment and timely delivery of critical workflows.
  • Oversee internal controls related to payroll accounting; maintain and enhance SOX-compliant processes and documentation.
  • Oversee preparation and review of payroll journal entries, ensuring accuracy, completeness, and GAAP compliance.
  • Own reconciliation and data integrity across payroll/HRIS and financial systems (e.g., Workday, ADP, Oracle, Workiva).
  • Manage monthly close related to payroll accounting including variance analysis, flux explanations, reporting packages and account reconciliations.
  • Lead preparation of audit deliverables and serve as primary contact for internal/external and SOX audits related to payroll, benefits, and statutory compliance.
  • Oversee global payroll accounting, ensuring proper treatment of FX, intercompany transactions, statutory reporting, and collaboration with international teams or providers.
  • Manage accruals and reporting for payroll-related expenses (bonuses, commissions, PTO, benefits).
  • Partner with FP&A and HR teams to support workforce cost forecasting, budgeting, and reporting.
  • Own troubleshooting of complex payroll issues; drive timely resolution of root causes at scale.
  • Ensure the accuracy of system integrations and mapping between payroll platforms and GL; partner with systems teams to enhance workflows.
  • Identify, recommend, and lead implementation of scalable process improvements across systems, reporting, and close workflows.
  • Develop and maintain clear documentation of policies, procedures, and controls.

Requirements

  • Bachelor’s or Master’s degree in Accounting
  • 5–7+ years of payroll accounting experience; global payroll exposure strongly preferred
  • Strong foundational knowledge of payroll accounting principles, GL treatment, and account reconciliation best practices
  • Experience managing or mentoring accounting staff
  • Strong technical knowledge of U.S. GAAP and SOX requirements
  • Hands-on experience with payroll and ERP systems, preferably Workday, ADP, and Oracle Fusion
  • Strong Excel / data analysis skills (pivot tables, SUMIFS, VLOOKUP, reconciliations)
  • Excellent communication and relationship-building skills
  • Demonstrated ability to lead cross-functional initiatives and drive continuous improvement.
Benefits
  • Instacart provides highly market-competitive compensation and benefits in each location where our employees work.
  • Offers may vary based on many factors, such as candidate experience and skills required for the role.
  • This role is eligible for a new hire equity grant as well as annual refresh grants.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
payroll accountingaccount reconciliationGAAPSOX compliancedata analysisExcelvariance analysisfinancial reportingprocess improvementssystem integrations
Soft skills
leadershipmentoringcommunicationrelationship-buildingcross-functional collaborationproblem-solvingproject managementorganizational skillscritical thinkingcontinuous improvement
Certifications
Bachelor’s degree in AccountingMaster’s degree in Accounting