Administrative Manager – Office, Travel
Innovecs
full-time
Posted on:
Location Type: Hybrid
Location: Kyiv • 🇺🇦 Ukraine
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Supervise the office specialist and office support staff (cleaning personnel, etc.).
- Manage relationships with contractors and service providers (lease, maintenance, utilities).
- Purchase goods and services necessary for office operations (supplies, equipment, utilities).
- Handle procurement and coordination of corporate gifts for clients and projects (as needed).
- Organize office space for visitors, guests, and team meetings.
- Ensure comfortable working conditions, order, and proper maintenance of office equipment.
- Independently organize business trips (flights, accommodation, transfers) for of 5+ employees.
- Provide visa support (document preparation, communication with embassies/visa centers).
- Ensure compliance with the company’s Travel Policy.
- Review and update the Travel Policy annually to maintain its relevance.
- Research market tools and solutions for business travel to improve logistics efficiency and optimize costs.
- Monitor travel expenses and prepare analytical reports when needed.
Requirements
- 3+ years of experience as an office manager, administrative manager, CEO assistant or travel coordinator.
- Experience in managing a small team and working with contractors.
- Proven experience in organizing business trips for groups of 5 or more employees.
- Knowledge of Travel Policy principles and experience in implementing or updating them.
- Strong organizational and communication skills.
- English level: Upper-intermediate (for vendor communication and document preparation).
- Proficiency in MS Office/Google Workspace; experience with online booking tools is an advantage.
Benefits
- Flexible hours and remote-first mode,
- Competitive compensation,
- Complete Hardware/Software setup – anything you need for work,
- Open-door culture, transparent communication, and top management at a handshake distance,
- Health insurance, vacation, sick leaves, holidays, paid maternity/paternity leave,
- Access to our learning & development center: workshops, webinars, training platform, and edutainment events,
- Virtual team buildings and social activities.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
procurementtravel coordinationanalytical reportingoffice managementteam managementdocument preparationmarket research
Soft skills
organizational skillscommunication skillsrelationship management