Office Manager

Infinite Global

Office Manager maintaining daily operations for Infinite Global's New York office. Responsible for streamlining processes and ensuring a professional office environment.

Posted 6/1/2026full-timeNew York City • New York • 🇺🇸 United StatesJunior💰 $55,000 - $65,000 per yearWebsite

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

office managementoperations managementinventory managementexpense trackingAV technologyconference room setupvendor managementlogistics coordinationbasic troubleshootingevent planning

Soft Skills

highly organizeddetail-orientedtime managementinterpersonal skillscommunication skillsproblem-solvingteam collaborationadaptabilityproactive approachcustomer service

Tools & Technologies

Microsoft Exceloffice supply inventory systemsAV equipmentbuilding management systemsemail systemsevent management toolslogistics softwarecommunication platformsdocument management systemsvendor management software

Industry Keywords

professional servicesagency environmentfacilities managementoffice operationssupply chain managementcontract managementonboarding logisticsclient meetingshospitality arrangementsteam gatherings

About the role

Key responsibilities & impact

Own the day-to-day operations of the office, maintaining a clean, organized, and professional environment at all times, including communal areas, the kitchen, supply stations, and printer/copy areas.
Conduct regular walkthroughs to proactively identify and resolve maintenance issues, clutter, or supply gaps before they affect team productivity.
Manage office supply inventory; monitor stock levels, place orders, and ensure supplies are consistently stocked, organized, and accessible.
Serve as the primary point of contact for building management; coordinate facility maintenance requests, staff and guest access, and issue resolution.
Manage all incoming and outgoing mail and packages; ensure timely and accurate routing to the appropriate team members.
Own conference room readiness: ensure AV equipment is functional, rooms are clean and properly set up, and technology issues are addressed promptly.
Coordinate equipment logistics, including new-hire laptop preparation (ensuring devices are updated, configured, and ready prior to start dates) and basic troubleshooting or vendor coordination for equipment issues.
Support the planning and execution of in-office events, including team gatherings, internal celebrations, and agency-wide meetings; coordinate catering, logistics, and setup.
Coordinate logistics for in-office client meetings and board meetings, including room preparation, materials setup, and hospitality arrangements.
Manage relationships with office vendors—catering, supplies, cleaning services, and facilities contractors—and ensure service quality meets expectations.
Maintain organized records for vendor contracts, office expenses, and facilities-related documentation; support basic expense tracking in Excel.
Support onboarding logistics for new employees, including coordinating workspace setup, building access, and orientation materials.
Anticipate and plan for the operational needs of a growing office, contributing to facilities planning as the agency expands.
Demonstrate behaviors consistent with Infinite’s values (integrity, agility, compassion, and courage).

Requirements

What you’ll need

At least one to two years’ experience in an office management or operations role
Prior experience in a professional services or agency environment is a genuine plus
Highly organized and detail-oriented
Strong time management skills
Proficient in Microsoft Excel for expense tracking and inventory management
Experience with basic AV and conference room technology
Excellent interpersonal and communication skills
Comfortable coordinating with building management, vendors, and internal stakeholders at all levels
Physically able to lift and move packages and office supplies as needed (up to 50 lbs).

Benefits

Comp & perks

100% company paid health, dental and vision insurance coverage
401k with competitive company match
Monthly benefit stipend that can be used for health and wellness, transportation, student loan repayment or charitable contributions
Employee Assistance Program and free annual membership to the Calm app
Ample time off: 15 vacation days, 10 annual company holidays, nine days paid sick leave, one personal day and an “on call” period between Christmas and New Year’s.
Unlimited paid time off to volunteer and 100% matching of charitable contributions up to $1,000 per year.
Thorough onboarding and training process that extends throughout your tenure with the company.