Event Coordinator

iDoc

Event Coordinator responsible for planning and executing events for IDOC, a top alliance of optometric practices. Engaging with members through virtual events and conferences.

Posted 7/30/2026full-timeRemote • Connecticut • 🇺🇸 United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in event planning and execution, including venue selection, logistics coordination, and budget management. Proficient in utilizing event management platforms and tools to enhance communication and collaboration across teams.

Highest-signal resume keywords

Event PlanningBudget ManagementVendor Relationship ManagementMicrosoft Office SuiteSwoogo

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Event CoordinationLogistics ManagementContract CoordinationRegistration SetupPost-Event ReportingFood & Beverage CoordinationAudiovisual CoordinationProject ManagementSurvey AnalysisSponsorship Coordination

Soft Skills

Organizational SkillsAttention to DetailWritten CommunicationVerbal CommunicationProblem-Solving Skills

Tools & Technologies

EventMobiMicrosoft TeamsZoom WebinarHubSpotCanvaAsana

Industry Keywords

Event ManagementHospitalityMarketingCommunicationsStakeholder Engagement

About the role

Key responsibilities & impact

Own the planning and execution of assigned events from concept through completion.
Venue research and selection, contract coordination, registration setup and attendee management, meeting logistics.
Food & beverage coordination, audiovisual coordination, agenda support, event communications.
Post-event surveys and reporting, budget tracking, invoice management, sponsorship coordination.
Researching and tracking future industry event opportunities for consideration by the Events team.
Provide planning and onsite support for IDOC's premier events.

Requirements

What you’ll need

Bachelor's degree in Event Management, Hospitality, Marketing, Communications, or related field preferred.
2+ years of experience coordinating meetings, conferences, events, hospitality, or related experience.
Experience coordinating multiple projects simultaneously while meeting deadlines.
Strong organizational skills with exceptional attention to detail.
Excellent written and verbal communication skills.
Ability to build positive relationships with vendors, venues, sponsors, and internal stakeholders.
Comfortable working independently in a remote environment while collaborating across teams.
Strong problem-solving skills and the ability to remain calm under pressure.
Experience with one or more of the following: Swoogo, EventMobi or similar event management platform, Microsoft Office Suite, Microsoft Teams, Zoom Webinar, HubSpot, Canva, and Project management software (Asana or similar)

Benefits

Comp & perks

Collaborative and empowering environment for professionals
Great Place to Work-Certified™ organization