iA Financial Group (Industrial Alliance)

Executive Assistant – Administrative Operations Coordinator

iA Financial Group (Industrial Alliance)

full-time

Posted on:

Location Type: Hybrid

Location: Montreal • 🇨🇦 Canada

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Job Level

Mid-LevelSenior

About the role

  • Specialized support for the Operations team within the Investment Management division
  • Act as the administrative coordinator for the governance of the primary operations service provider and other third-party service providers involved in fund administration: securities custody, securities registration, data management, and fund accounting
  • Act as the administrative coordinator for the Operations team's collaborations with external stakeholders in the operations ecosystem – relationships with all third parties involved in the post-trade processing of transactions.
  • Act as the administrative coordinator for the governance of services provided to our institutional clients.
  • Serve as a resource person for team members and partners
  • Plan and organize team meetings and events.
  • Organize the activities of the General Manager for this function in close collaboration with the "Work Environment" practice within the Investment Performance team and with the group of employees specializing in these matters
  • Contribute to developing and maintaining the network of partners for this function within the iA Group
  • Support the leader of this practice and all its members
  • Actively contribute to the continuous adaptation of work environments to the needs of the Investment Management division
  • Support to the leaders of both teams
  • Carry out requests based on leaders’ priorities
  • Manage calendars, calls, business travel, expense reports, and other administrative tasks
  • Provide advice to optimize individual organization
  • Resource person for the Investment assistants’ community
  • Provide predefined cross-functional services based on your expertise and experience
  • Ensure targeted replacements during absences
  • Propose and implement improvements to processes and practices

Requirements

  • College or University Diploma in office administration or equivalent.
  • Has a minimum of 5 years of relevant experience
  • Specialized knowledge of financial market structures, particularly in the area of fund administration.
  • Specialized knowledge of workplace management, ideally in an asset management or trading floor environment.
  • Has a strong interest in teamwork
  • Is dynamic, detail-oriented, and proactive
  • Has strong office software skills (especially Microsoft Office Suite including Copilot)
  • Can responsibly handle and analyze data
  • Has an advanced level of English.
Benefits
  • Flexible group insurance
  • competitive pension plan
  • employee share purchase plan
  • vacation and wellness/personal development days
  • telemedicine
  • employee and family assistance program
  • ergonomic furniture program
  • performance bonus
  • discounts on iA products
  • and much more!

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
office administrationfund administrationdata managementsecurities custodysecurities registrationbusiness travel managementexpense report managementcalendar managementprocess improvementdata analysis
Soft skills
teamworkdetail-orientedproactiveorganizational skillscommunication skillsresourcefulnesscollaborationadaptabilityleadership supportevent planning
Certifications
College DiplomaUniversity Diploma