Accounts Payable Accountant
Wolfe, LLC
ERPOracle
Salary
💰 $110,000 - $130,000 per year
Job Level
Mid-LevelSenior
Tech Stack
ERPSpring
About the role
- Oversee the full-cycle accounts payable process, ensuring accurate and timely processing of invoices and vendor payments.
- Manage vendor relationships, including reconciliation of statements, resolution of discrepancies, and negotiation of payment terms.
- Maintain the accounts payable ledger, aging and ensure accuracy of financial data.
- Oversee payroll operations for a distributed US-based workforce, ensuring timely and accurate processing of employee compensation, benefits, and deductions.
- Ensure compliance with federal, state, and local payroll tax requirements and reporting obligations.
- Manage the relationship with payroll system provider (Ceridien Dayforce) and internal People team partners to resolve issues and improve processes.
- Implement and maintain controls to safeguard payroll accuracy and employee data security.
- Oversee employee expenses related to the company. This includes both expense reimbursement and corporate card management.
- Ensure employees are submitting expenses in a timely manner based on deadlines set for month-end close.
- Manage the relationship with the expense system provider (SVB) to resolve issues and improve processes.
- Ensure compliance with company policies, GAAP, and regulatory requirements (including preparation and filing of annual 1099s).
- Implement and monitor internal controls to safeguard company assets and support SOX readiness.
- Prepare and analyze AP and payroll reports to support financial decision-making.
- Support month-end close processes, provide documentation for audits, and support cash forecasting.
- Supervise and mentor AP and payroll staff, fostering a culture of accuracy, accountability, and continuous improvement.
- Identify and implement process enhancements, leveraging automation, AI and systems to improve efficiency and scalability.
- Serve as the escalation point for complex vendor, employee, and internal payment inquiries.
- Collaborate with our broader Finance leadership to optimize budgeting, reporting, working capital and strengthen financial operations.
- Partner with our People team to ensure alignment on employee data and onboarding & offboarding process flows.
- Work closely with bill approvers across the organization to help ensure timely payment of bills, as well as the accuracy of billings compared to budget.
Requirements
- Bachelor’s degree in Accounting, Finance, or related field.
- 5+ years of experience in Accounts Payable, Payroll, or related finance function, with proven leadership and supervisory experience.
- Strong understanding of accounting principles, payroll compliance, and financial controls.
- Experience overseeing payroll administration for a distributed workforce; familiarity with payroll systems and outsourced payroll providers.
- Proficiency in ERP systems (NetSuite required) and advanced Excel skills; experience with financial automation tools a plus.
- Proficiency in AP software and tools, including 3-way match capabilities (Tipalti experience preferred)
- Demonstrated success in vendor management, negotiations, and building strong business relationships.
- Strong analytical, problem-solving, and process improvement skills.
- Excellent communication, interpersonal, and team leadership abilities.
- Highly organized, detail-oriented, and able to manage competing priorities under tight deadlines.
- Ability to handle sensitive and confidential employee and financial information with discretion.
- The employer will not sponsor applicants for work visas.
