HNTB

Senior Administrative Assistant

HNTB

full-time

Posted on:

Location Type: Office

Location: Arlington • Montana • Virginia • United States

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Job Level

Senior

About the role

  • Maintains multiple calendars and schedules appointments.
  • Coordinates and schedules meetings and prepares meeting agendas.
  • Coordinates and arranges the logistics and details of travel and accommodations, and prepares travel itineraries.
  • Screens incoming calls, emails, letters and visitors.
  • Answers routine questions and provides information on behalf of the manager.
  • Sorts and distributes incoming mail and prepares outgoing mail.
  • Routes or answers routine correspondence not requiring manager’s attention.
  • Communicates management’s instructions or desires to various individuals and/or departments and initiates follow-up action.
  • Furnishes and obtains information from other executives or outside representatives as requested.
  • Prepares reports, gathering and summarizing a variety of data from multiple sources.
  • Composes and produces a variety of correspondence, reports and presentations under general guidance using the appropriate software for word processing, graphics and spreadsheets.
  • Organizes and maintains office files (electronic and hardcopy) and records in accordance with internal retention policy and procedures.
  • Prepares and submits expense reports, ensuring timely processing, supporting documentation and accurate coding of expense items.
  • May transcribe dictation, often covering subjects of a technical and/or confidential nature.
  • Performs other duties as assigned.

Requirements

  • High School Diploma/GED or equivalent
  • 4 years related administrative experience
Benefits
  • HNTB Total Rewards
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementmeeting coordinationtravel logisticsreport preparationdata summarizationcorrespondence compositionfile organizationexpense reportingdictation transcription
Soft Skills
communicationorganizational skillsattention to detailtime managementproblem-solving
Certifications
High School DiplomaGED