Executive Assistant

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Part-time remote executive assistant supporting a Hong Kong interior designer and furniture supplier. Managing Excel finance records, project documentation, meetings, deadlines, and travel arrangements.

Posted 8/22/2026part-timeRemote • 🇭🇰 Hong KongJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and administrative capabilities, with advanced proficiency in Microsoft Excel and the Microsoft Office Suite. Capable of managing documentation, scheduling, and communication effectively in a fast-paced environment.

Highest-signal resume keywords

Advanced Proficiency In Microsoft ExcelDocument Management Using Google DriveStrong Written English SkillsExperience In Interior DesignAttention To Detail

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Budget ManagementInvoice ProcessingProject CoordinationDocument FormattingTravel Itinerary Preparation

Soft Skills

Strong OrganizationResponsivenessResourcefulnessProcess-Mindedness

Tools & Technologies

Microsoft Office SuiteGoogle DriveDropbox

Certifications & Qualifications

Diploma Or Bachelor's Degree In Business AdministrationDiploma Or Bachelor's Degree In AccountingDiploma Or Bachelor's Degree In Interior DesignDiploma Or Bachelor's Degree In Architecture

Industry Keywords

Interior DesignArchitectureFurniture SupplyConstructionCreative Industry

About the role

Key responsibilities & impact

Update and maintain spreadsheets for budgets, invoices, expenses, vendor payments, and other financial records
Ensure financial information is accurate, properly formatted, and up to date
Follow up on missing information or documentation
Draft, update, and format product specifications and project schedules using templates and examples
Work with documentation for material finishes, furniture, sanitaryware, hardware, lighting, artwork, and other interior architecture-related items
Review documents for accuracy, consistency, formatting, and written English
Maintain file naming, organization, and version control across Google Drive and Dropbox
Attend selected client and team meetings when required
Prepare action-oriented meeting minutes and track follow-up items
Assist with calendar coordination and prevent scheduling conflicts
Monitor deadlines, outstanding tasks, and required follow-ups
Handle general administrative and operational tasks
Research and book flights, accommodation, and transportation
Prepare clear and practical travel itineraries
Support a Hong Kong-based interior designer and furniture supplier with day-to-day operations, documentation, meetings, travel, and administrative tasks

Requirements

What you’ll need

Diploma or bachelor's degree in Business Administration, Accounting, Interior Design, Architecture, or a related field
At least 2–3 years of relevant experience in executive assistance, administration, operations, accounting support, or project coordination
Advanced proficiency in Microsoft Excel and the Microsoft Office Suite
Experience using Google Drive, Dropbox, or similar document management platforms
Experience in interior design, architecture, furniture supply, construction, or another fast-paced creative industry is preferred but not required
Professional working proficiency in spoken and written English
Mandarin language skills are an advantage but not required
Ability to work independently and manage time remotely with minimal supervision
Strong written English and ability to prepare clear, polished, professional documents and correspondence
Strong attention to detail, organization, responsiveness, resourcefulness, and process-mindedness

Benefits

Comp & perks

Flexible schedule around preferred working hours, provided deadlines are met and availability is maintained for pre-scheduled meetings
Part-time hours of approximately 8–12 hours per week
Fully remote work from anywhere in Southeast Asia
Minimal meetings: one 30-minute weekly catch-up plus occasional project or client meetings
Independent working environment with no micromanagement
International exposure working with clients, suppliers, and vendors across Hong Kong, China, Southeast Asia, Australia, New Zealand, and the United States
One-month probationary period