Care At Home Administrative Assistant

Hicuity Health

Care at Home Administrative Assistant providing high-level scheduling and organizational support at Hicuity Health. Collaborating with various teams to ensure workflow effectiveness and staffing needs are met.

Posted 5/21/2026full-timeRemote • California, Colorado, Illinois, Montana, Nevada, New York, Oregon, Pennsylvania, Washington • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Own clinical scheduling and staffing needs:
Build and release CAH RN schedule based on schedule of schedules timeline.
Ensure all floors have adequate RN coverage taking into account:
Licensing
System access
Training
PTO, and call in management
Coordinate with Operations, MSO (Medical Staff Office,) Payroll, and IT teams to support workflow continuity and organizational effectiveness.
Ongoing validation of time and attendance in accordance to state laws.
Review, validate, and complete monthly invoice.
Maintain Hicuity’s education platform including:
Adding and assigning new users.
Removing termed users.
Uploading nursing huddles.
Tracking/monitoring completion rates.
Maintain nursing competencies.
Create and share competencies for new hires.
Create and share competencies for cross training nurses.
Tracking completion of competencies.
Managing the access process for all CAH staff.
Working in partnership with MSO team on CAH credentials/licensing.
All other duties as assigned within scope.

Requirements

What you’ll need

Experience with complex scheduling preferred, but not required.
Evidence of sound judgment and strong problem-solving skills.
Strong analytical, organizational and business skills
Excellent interpersonal, verbal, and written communication skills.
Ability to take initiative and self-manage.
Ability to balance multiple projects concurrently, follow through, and focus on details.
Proficient in Microsoft Office (Word, Outlook, Excel and PowerPoint).
Bachelor's degree preferred.

Benefits

Comp & perks

Base salary (hourly)
Generous paid time off
Bonus opportunity
Competitive benefit programs

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

clinical schedulingstaffing managementtime and attendance validationnursing competenciesinvoice review and validationcross trainingproblem-solvinganalytical skillsorganizational skillsbusiness skills

Soft Skills

sound judgmentinitiativeself-managementinterpersonal skillsverbal communicationwritten communicationattention to detailability to balance multiple projects

Certifications

Bachelor's degree