Executive Assistant

Hearst Health

Executive Assistant providing high-level support to the President of Hearst Magazines. Managing calendars, travel arrangements, and stakeholder communications for seamless operations.

Posted 5/7/2026full-timeNew York City • New York • 🇺🇸 United StatesMid-LevelSenior💰 $116,000 - $140,000 per yearWebsite

About the role

Key responsibilities & impact

Provide high-level administrative support to the President of Hearst Magazines, ensuring seamless day-to-day operations
Manage complex calendars, meetings, and scheduling across multiple priorities and stakeholders
Coordinate domestic and international travel arrangements, detailed itineraries, and logistics
Prepare, proofread, and organize presentations, reports, and key documents with a high degree of accuracy
Serve as a central point of contact for internal and external stakeholders, fostering strong communication and alignment across teams
Track expenses, support budget management, and assist with financial reporting tasks
Coordinate key business initiatives and projects, ensuring timelines, deliverables, and communications stay on track
Handle confidential information with discretion and professionalism

Requirements

What you’ll need

5+ years of experience supporting senior executives in a fast-paced environment
Exceptional organizational and time-management skills, with the ability to manage competing priorities
Strong communication and collaboration skills, with experience working across cross-functional teams
High level of discretion, sound judgment, and professionalism when handling sensitive information
Proficiency in Microsoft Office Suite, Google Workspace, Zoom, and presentation tools
Resourceful, proactive, and solutions-oriented with the ability to work independently
Strong attention to detail and ability to execute with accuracy under pressure
Adaptable and comfortable navigating a dynamic, fast-evolving environment

Benefits

Comp & perks

Work with the Best: Collaborate with top-tier professionals across media, advertising, tech, fashion, lifestyle, and publishing, shaping the future of these dynamic industries.
Grow Your Skills: Unlock your potential with access to innovative training programs, immersive workshops, and exclusive industry events.
Work-Life Harmony: Enjoy the flexibility of hybrid work, empowering you to balance professional success with personal priorities.
Foster Connection & Belonging: Join our Employee Resource Groups and help create a welcoming workplace where everyone feels valued and empowered.
Wellness First: Prioritize your well-being with a comprehensive benefits package that includes medical, dental, and vision insurance from Day 1.
Plan for Your Financial Future: Enjoy competitive financial perks, including a 401(k) plan with a generous company match.

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

budget managementfinancial reportingcalendar managementtravel coordinationpresentation preparationdocument organizationproofreadingproject coordinationexpense trackinglogistics management

Soft Skills

organizational skillstime-management skillscommunication skillscollaboration skillsdiscretionjudgmentprofessionalismattention to detailadaptabilityproactivity