Hearst Health

Marketing Coordinator

Hearst Health

full-time

Posted on:

Location Type: Hybrid

Location: Dallas • Texas • United States

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About the role

  • Serve as the central point of coordination for all marketing projects, ensuring timelines, deliverables, and owners are clearly defined and tracked.
  • Own and maintain project plans, production calendars, and task boards using Trello, Smartsheet, and related tools.
  • Manage project intake, prioritization, and scheduling to balance team capacity with business priorities.
  • Proactively track progress, identify risks or bottlenecks, and drive projects forward to meet deadlines.
  • Ensure consistent documentation, clear communication, and follow-through across all marketing initiatives.
  • Keep internal stakeholders informed through regular status updates, reporting, and clear communication.
  • Facilitate alignment across marketing, creative, sales, and leadership teams to ensure smooth execution.
  • Support team operating rhythms such as planning meetings, check-ins, and deadline reviews as needed.
  • Assist with in-office coordination including event preparation, shipments, vendor deliveries, and organization of marketing materials.
  • Support marketing events by coordinating materials, shipping logistics, timelines, and vendor communications.
  • Help maintain organized systems for assets, documents, and shared resources that support the broader marketing team.
  • Continuously refine workflows and processes to improve efficiency, visibility, and accountability.
  • Create and maintain reporting dashboards that provide insight into project status, timelines, and workload.
  • Recommend improvements to tools, templates, and systems to enhance team productivity.

Requirements

  • Bachelor’s degree in Marketing, Business, Communications, or related field required.
  • 0-3+ years of experience in marketing project management, marketing operations, or project coordination is preferred.
  • Hands-on experience with Trello and Smartsheet is preferred; familiarity with additional project or marketing tools is a plus.
  • Exceptional organizational skills with a high level of attention to detail.
  • Proven ability to manage multiple projects simultaneously in a fast-paced environment.
  • Strong written and verbal communication skills, with the ability to keep teams aligned and accountable.
  • Comfortable working both independently and collaboratively in an in-office setting.
  • Familiarity with healthcare workflows, particularly home health or hospice, is a strong plus.
Benefits
  • Competitive pay
  • Robust benefits
  • Professional development opportunities
  • Meaningful work
  • Flexibility
  • A company that gives back
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
project managementmarketing operationsproject coordinationworkflow refinementreporting dashboardstask management
Soft Skills
organizational skillsattention to detailcommunication skillscollaborationtime management
Certifications
Bachelor’s degree in MarketingBachelor’s degree in BusinessBachelor’s degree in Communications