Facilities Manager

Hayden AI

Facilities Manager at Hayden AI overseeing operations in San Francisco and supporting multiple offices. Managing vendor relationships and ensuring safety and compliance across locations.

Posted 5/20/2026full-timeSan Francisco • California • 🇺🇸 United StatesMid-LevelSenior💰 $140,000 - $180,000 per yearWebsite

About the role

Key responsibilities & impact

Serve as the primary point of contact for all facilities-related requests, managing the Facilities email inbox and triaging issues from employees and vendors in a timely manner.
Oversee day-to-day operations of the SF headquarters and support the NYC, New Jersey and LA Offices, ensuring all locations are safe, clean, well-stocked, and functioning at all times.
Manage kitchen and office supply procurement, including oversight of the company Amazon Business account; monitor spend and identify cost-saving opportunities.
Maintain office equipment, furniture, and common areas; coordinate repairs and maintenance with vendors and building management.
Manage employee badge and access control systems, including onboarding/offboarding access, troubleshooting, and coordination with IT.
Source, onboard, and manage vendor and contractor relationships across cleaning, maintenance, security, catering, and other facility services.
Oversee the company vehicle fleet, including scheduling maintenance, managing registrations, insurance, and compliance requirements.
Track vehicle usage, mileage, and condition; coordinate repairs and inspections with vendors and service providers.
Establish and enforce vehicle use policies, ensuring safe and appropriate use by employees.
Negotiate service agreements and ensure vendors are delivering against SLAs and within budget.
Maintain and update emergency preparedness plans, including evacuation procedures and incident response protocols.
Directly manage and develop one Office Specialist, providing day-to-day guidance, prioritization support, and ongoing feedback.

Requirements

What you’ll need

5-7 years of experience in facilities management, office operations, or a related field, preferably at a fast-growing technology company.
Strong vendor management and negotiation skills; demonstrated ability to manage procurement and budgets.
Experience with access control and building management systems
Highly organized, self-directed, and service-oriented; comfortable being on-call for urgent facility issues.
Proven ability to lead and develop at least one direct report.
Exercises sound judgment and integrity in managing company resources.

Benefits

Comp & perks

Options for medical, dental, and vision coverage for employees and dependents (for US employees)
Flexible Spending Account (FSA) and Dependent Care Flexible Spending Account (DCFSA)
401(k) with 3% company matching
Unlimited PTO
Daily catered lunches in our San Francisco office

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

facilities managementvendor managementnegotiationprocurementbudget managementaccess control systemsbuilding management systemsemergency preparedness planningvehicle fleet managementoffice operations

Soft Skills

highly organizedself-directedservice-orientedleadershipsound judgmentintegritycommunicationproblem-solvingprioritizationteam development