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Payroll and Accounting Operations Specialist
hatch I.T.Payroll & Accounting Ops Specialist supporting financial operations and payroll processing at Babel Street. Collaborating across teams for compliance and operational efficiency.
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in U.S. payroll processing, operational accounting, and compliance with payroll regulations, while effectively managing payroll-related inquiries and collaborating with HR and accounting teams. Proficient in payroll systems and accounting software to support accurate and timely payroll deliverables.
Highest-signal resume keywords
U.S. Payroll Processing ExpertiseOperational Accounting ExperienceCPP CertificationStrong Microsoft Excel SkillsPaylocity Payroll System Knowledge
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Payroll ProcessingAccounting OperationsPayroll Tax ComplianceBalance Sheet ReconciliationPayroll ReportingSales Tax ComplianceAccounts Receivable ProcessesPayroll Systems ImplementationInternational Payroll KnowledgeHRIS Platform Experience
Soft Skills
Attention to DetailCommunication SkillsCollaboration SkillsIssue EscalationAbility to Manage Multiple Priorities
Tools & Technologies
PaylocityNetSuiteMicrosoft Excel
Certifications & Qualifications
CPP Certification
Industry Keywords
Multi-Entity PayrollU.S. Payroll RegulationsPayroll Records MaintenanceAudit DocumentationEmployee Data Management
Tech Stack
Tools & technologiesC++
About the role
Key responsibilities & impact- Execute and support end-to-end global payroll processing for a dynamic, expanding, multi-entity and multi-state company with approximately 250 worldwide employees
- Prepare U.S. semi-monthly payrolls, and special payrolls as needed, for exempt and non-exempt employees, salaried and hourly employees, ensuring accuracy and timeliness
- Coordinate with third-party payroll providers for U.S. and five International payrolls (Australia, Canada, Israel, Japan, and UK)
- Maintain payroll records and support documentation
- Act as a primary point of contact for payroll-related inquiries and issues, providing timely and effective resolutions, and escalating complex, non-routine, or high-risk matters to the Accounting Operations Manager for review and guidance
- Prepare payroll-related journal entries for review
- Assist in payroll-related balance sheet reconciliations
- Support timely completion of payroll deliverables
- Support payroll tax compliance activities
- Prepare payroll reports for internal stakeholders and audits
- Assist with audit documentation requests
- Partner with HR to ensure accurate employee data updates
- Collaborate on payroll-related improvements
- Support the Accounting Operations Manager with broader accounting and finance operation as needed
- Assist with sales tax compliance activities, including data preparation and coordination of filings
- Support accounts receivable processes, including billing, collections, customer follow-ups and dunning communications
- Assist with ad hoc accounting tasks, reconciliations, and process improvements
- Provide backup support for other operational accounting processes as needed
Requirements
What you’ll need- Bachelor’s Degree in Accounting, Finance, or related field (or equivalent experience) preferred
- CPP certification preferred
- 3+ years of payroll or accounting experience
- U.S. payroll processing expertise
- Operational accounting experience (AP, AR, sales tax, cash management, etc.) preferred
- Experience in a multi-entity environment is a plus
- Working knowledge of U.S. payroll regulations
- Basic understanding of accounting operations and workflows
- Basic understanding of international payroll is a plus
- Strong working knowledge of payroll systems (Paylocity preferred)
- Familiarity with accounting systems (NetSuite preferred)
- Strong Microsoft Excel skills
- Experience with HRIS platforms is a plus
- Experience supporting systems implementations, integrations, or process automation initiatives across payroll, HRIS, and accounting platforms is a plus
- Strong attention to detail
- Ability to manage multiple priorities
- Strong communication and collaboration skills
- Ability to escalate issues appropriately
Benefits
Comp & perks- Health insurance
- 401(k) matching
- Paid time off
- Flexible work arrangements
- Professional development opportunities