Customer Service Representative

Hart Medical Equipment

Customer Service Representative for Hart Medical Equipment serving as first point of contact for patients. Handling inquiries, coordinating equipment requests, and providing customer information.

Posted 7/18/2026full-timeRemote • Missouri • 🇺🇸 United StatesJuniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates exceptional customer service skills, with a strong ability to handle inquiries, resolve issues, and maintain attention to detail in a fast-paced environment. Proficient in verifying insurance coverage and processing orders while collaborating effectively within a team.

Highest-signal resume keywords

Customer Service ExperienceInsurance VerificationData Entry ProficiencyCall Center Software FamiliarityProblem-Solving Abilities

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Order ProcessingInsurance VerificationPrior Authorization SubmissionAttention to DetailAnalytical Skills

Soft Skills

Effective CommunicationActive ListeningEmpathyAdaptabilityTeam Collaboration

Tools & Technologies

HDMSEPICRightFaxCarePortOnBaseRingCentralOutlookOneNoteExcelNICE

Industry Keywords

MedicareMedicaidCustomer ExperienceCall CenterHealthcare Equipment

About the role

Key responsibilities & impact

Provides exceptional service as the first point of contact for customers.
Complete setups and reorders for equipment, answer questions from patients and referrals, resolve issues efficiently and handle multiple tasks simultaneously while maintaining attention to detailed.
Assists all customers in a professional manner.
Maintain a positive, empathetic and professional attitude toward customers at all times.
Engage in active listening with customers, confirming or clarifying information and diffusing angry customers, as needed.
Receives requests from multiple referral sources and completes requirements for equipment to be dispensed to the patients.
Coordinates home equipment service request with Dispatch for prompt delivery or with our vendors for shipping to a patient.
Provide customers with product and service information.
Maintain current knowledge on Medicare, Medicaid and third-party payor sources for equipment.
Verifies medical necessity, insurance coverage, physician orders and obtain additional documentation required for all insurance assigned services.
Follows policy and work instructions to ensure the Billing Department has the correct paperwork to obtain payment for the equipment supplied.
Understanding and striving to meet or exceed department metrics while providing excellent customer service.
Other duties as assigned by management.

Requirements

What you’ll need

High school diploma or general education degree (GED).
6 months of relevant customer service experience preferred.
Previous experience in a customer service call center role is preferred but not required.
Excellent verbal and written communication skills, with the ability to convey information clearly and effectively.
Strong analytical and problem-solving abilities to address customer inquiries and resolve issues efficiently.
Familiarity with computers and call center software; proficiency in data entry and order processing.
Experience with any of the following systems: HDMS, EPIC, RightFax, Parachute, CarePort, OnBase, RingCentral, Outlook, OneNote, Excel, NICE, Collect Plus, HealthCall preferred.
Experience verifying insurances and submitting Prior Authorizations using the payer web portals or equivalent experience.
Capacity to handle multiple tasks simultaneously while maintaining attention to detail.
Strong commitment to providing exceptional customer service and a positive customer experience.
Willingness to adapt to changing processes, technology, and customer needs in a fast-paced environment.
Ability to work collaboratively within a team environment while also being self-motivated.

Benefits

Comp & perks

Hart Medical Equipment offers a competitive salary and benefits package.