GuideWell Source

Event Production Specialist

GuideWell Source

full-time

Posted on:

Location Type: Hybrid

Location: Doral • Florida • United States

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Salary

💰 $25 - $32 per hour

About the role

  • Assist with the identification and maintenance of assets for events. Load, ship and track inventory going out and coming back from events.
  • Accountable for management of asset inventory platform ensuring items are properly checked out and returned upon completion as well as keeping inventory quantities updated.
  • Responsible for quality inspection of information entered into Warehouse Inventory Webstores.
  • Communicate and coordinate with team based on daily/weekly needs of deliveries and pick-ups.
  • Provide direct oversight and coordination of processing and fulfilment associated with inventory and asset services.
  • Work with internal departments to ensure creation and shipment of all the necessary marketing materials for the Events.
  • Accountable for tracking and reconciling shipment and asset charge backs to correct cost center.
  • Maintain warehouse in an organized fashion.
  • Maintain the integrity of all assets. Monitor conditions and notify asset owner when items are damaged, need to be cleaned or replaced.
  • Ensure company vehicles are up to date on registration & insurance and work with Risk Management on updating any policies as needed.
  • Manage and maintain vehicle and statewide asset calendar to ensure no scheduling conflicts.
  • Ensure all display assets shipped out for event use is returned back to inventory.
  • Manage inventory request, processing and fulfilment within 3-5 business days.
  • Manage Inventory Webstore for 5 locations and 10+ different client assets.
  • Manage inventory request email inbox.
  • Operate forklift when needed for shipments.
  • Accountable for production of Field Marketing large scale and high-profile activations in their entirety.
  • Support Staffing Specialist with the recruitment and on-site training of brand ambassadors.
  • Support Field & Experiential Project Manager on event production from event conception to reconciliation.
  • Accountable for event inventory tracking, load in and out at 100%, event production set up and smooth execution.
  • Coordinate all logistics for load-in and load-out of events.
  • Ensure all event assets and supplies are in place and functioning properly prior to event going live.
  • Perform walkthrough with Event Lead prior to start of event to ensure everything is accounted for.
  • Communicate with Field Marketing Team to confirm space requirements for each event and offer recommendations for layout and assets that can be utilized.
  • Troubleshoot any production issues that arise onsite.
  • Assist with preparing post-event reports and sharing with necessary stakeholders.
  • Support Experiential Marketing Project Manager and Field Marketing Team with production of large scale events and activations from inception to execution to ensure 100% project completion and success.
  • Work with event lead to ensure all logistics are planned and scheduled in a timely manner.
  • Manage and report all expenses to ensure to stay within event budget.
  • Creative design and development of event layout, using production knowledge and best practices to ensure most efficient layout.

Requirements

  • 4+ years related work experience in an analyst role in a logistics environment, event planning/coordination, or managing shipping/receiving processes and inventory control.
  • Project Management, event activation management, staffing and execution support.
  • High school diploma or GED
  • Warehouse & inventory management
  • Valid State Drivers License
  • Experience in event activation and field management
  • Experience with inventory platform development and management
  • Previous experience with event staffing support
  • Ability to use existing Excel formulas, write Excel formulas, sort data, filter data, create graphs, etc. to analyze data and communicate.
  • Demonstrated ability to create PowerPoint based presentations which utilize features such as tables, custom formatting, and animation
  • Demonstrated ability in Word to create simple documents including tables and custom formatting
  • Demonstrated excellent oral and written communications skills
  • Ability to perform moderate to heavy keying
Benefits
  • Medical, dental, vision, life and global travel health insurance
  • Income protection benefits: life insurance, short- and long-term disability programs
  • Leave programs to support personal circumstances
  • Retirement Savings Plan including employer match
  • Paid time off, volunteer time off, 10 holidays and 2 well-being days
  • Additional voluntary benefits available; and a comprehensive wellness program
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
inventory managementevent planninglogistics coordinationdata analysisExcelPowerPointWordforklift operationevent activation managementshipping/receiving processes
Soft Skills
communicationorganizationteam coordinationproblem-solvingattention to detailtime managementleadershipcreativitytrainingbudget management
Certifications
high school diplomaGEDvalid state driver's license