Project Administrative Assistant – Electrical

Groupe Deric

Project Administrative Assistant supporting electrical construction projects in Florida. Managing documentation, permit applications, and assisting project managers in a hybrid work environment.

Posted 6/24/2026full-timeDeerfield Beach • Florida • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Submitting permit applications and ensuring proper follow-up
Tracking jobsite personnel documentation and background check requirements
Maintaining up-to-date contact lists (project managers, foremen, stakeholders)
Managing technical documentation (RFIs, submittals, drawings, revisions, technical changes)
Following up on equipment and material rentals
Preparing purchase orders and letters of intent
Processing daily reports from superintendents/foremen (delivery slips, work orders, filing, and distribution)
Sending invoices to clients
Opening and maintaining project files in internal systems
Assisting project managers during project startup
Supporting project managers with preparation, submission, and follow-up of administrative and technical documents
Document control and filing
Invoice validation
General coordination tasks
Preparing bid submission documents
Submitting bids on various platforms
Following up with General Contractors regarding bid results
Issuing purchase orders to suppliers
Performing other related tasks required to support the project team

Requirements

What you’ll need

Highly organized with strong attention to detail
Strong ability to structure and manage workload independently
Proactive, reliable, and solution-oriented
Comfortable working with multiple deadlines and priorities
Good communication skills (written and verbal)
Proficiency with Microsoft Office (Excel, Outlook, Teams)
Experience in construction, administration, or project support is an asset
Motivated, willing to learn, and ready to grow

Benefits

Comp & perks

Work environment Hybrid position: 2 days in office (Deerfield Beach) / 3 days remote
Dynamic and collaborative team environment
Opportunity to be part of a growing operation in Florida
Role with room to evolve and take on more responsibilities over time

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

document controlinvoice validationbid submissionpurchase order preparationtechnical documentation managementjobsite personnel documentation trackingpermit application submissionreport processingproject file managementadministrative document preparation

Soft Skills

highly organizedattention to detailindependent workload managementproactivereliablesolution-orientedability to manage multiple deadlinesgood communication skillsmotivatedwilling to learn