Right-of-Way Document Specialist

Gray Hawk Land Solutions

Right-of-Way Document Specialist for Gray Hawk Land Solutions managing all phases of ROW projects. Requires understanding of land acquisition documents and excellent organizational skills.

Posted 7/29/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in all phases of right-of-way projects, including land acquisition and easement documentation, while maintaining accurate project status and documentation management. Proficient in Microsoft Office and database entry, with strong attention to detail and organizational skills.

Highest-signal resume keywords

Right-Of-Way Project ManagementLand Acquisition Agreements ReviewEasement Document PreparationMicrosoft Excel ProficiencyDatabase Entry Expertise

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Right-Of-Way Document PreparationLand Acquisition EasementsCourthouse Recording RequirementsExcel Spreadsheet TrackingIn-House ROW SearchesDocument ScanningMetadata ManagementGeoAMPS ExperienceESRI GIS SoftwareAccess Reporting Functions

Soft Skills

Time ManagementAttention to DetailWritten CommunicationVerbal CommunicationTeam Collaboration

Tools & Technologies

Microsoft OfficeMS ExcelMS WordDatabase SystemsProject Management Software

Industry Keywords

Right-Of-Way ProjectsEasement DocumentsLand AcquisitionProject DocumentationReal Estate Deeds

About the role

Key responsibilities & impact

The individual we are looking for must have a complete understanding of all phases of a right-of-way project.
Expected to maintain accurate and current information on the overall status of the project.
Must have a proven history of reviewing and understanding land acquisition agreements

Requirements

What you’ll need

Minimum of Five (5) years of preparing and processing ROW acquisition easement documents on ROW projects.
Must be highly organized and have good time management skills.
Must have a complete understanding of all phases of a right-of-way project from line list development to construction.
Must have working knowledge and experience with all necessary right-of-way documents such as, but not limited to, land acquisition easements including courthouse recording requirements, temporary workspace documents, damages and compensation documents, excel spreadsheet tracking sheets etc.
Maintain hard files, including easements, lease documents, real estate deeds, and various other documents relating to ownership and rights.
Create system line lists as requested.
Conduct in-house ROW and title searches as requested.
Scan documents into client system(s) of record.
Add specific metadata to documents in client system(s) of record.
Must have a proven history of reviewing and understanding land acquisition agreements.
Must be fluent in Microsoft Office software, including MS Excel and MS Word.
Must have an excellent understanding of database entry.
Must have the ability to learn new systems quickly.
Experience with geoAMPS or Pandell Projects and ESRI GIS software is preferred.
Understands general access reporting functions and the uses of formula/equation statements to optimize reports and reporting functions.
Must be able to multi-task and work efficiently during high-peak times.
Must have the ability to proof-read and have a keen eye for details to ensure the accuracy and completeness of reports and data.
Be proficient at typing and use a calculator, copier, postage machine, and other large and small equipment common to a project.
Excellent written and verbal communication skills.
Experience providing administrative support to a wide variety of users.
Represents self with professionalism. Can relate to people from various backgrounds and work well with others.
Able to work well in a team environment or an individual role.

Benefits

Comp & perks

Full health, vision & dental benefits