grape

Event and Project Specialist

grape

full-time

Posted on:

Location Type: Hybrid

Location: Zürich • Switzerland

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About the role

  • Own the planning, coordination, and execution of marketing events and projects.
  • Act as the central point of contact for stakeholders.
  • Translate high-level goals into clear project plans and timelines.
  • Drive accountability across teams by setting deadlines.
  • Plan and execute events handling logistics and budgets.
  • Manage marketing operations tools ensuring projects are well-documented.
  • Identify risks and propose solutions to keep projects moving.
  • Continuously improve processes to increase efficiency.
  • Track progress and share status updates with stakeholders.

Requirements

  • Proven experience in PMO, event management, marketing or creative operations, or a similar execution-focused role.
  • Ability to speak the language of designers and copywriters.
  • Strong project management skills with the ability to juggle multiple initiatives, deadlines, and stakeholders.
  • Hands-on experience with project management tools such as Asana or ClickUp.
  • Confidence in stakeholder management and setting expectations.
  • A structured, detail-oriented mindset with a strong sense of ownership.
  • Ability to stay calm and focused in fast-paced environments.
  • Clear and concise communication skills in English; German or French are a plus.
Benefits
  • Empowering workplace: Join a passionate team and an empowering workplace where you are given the ownership, tools, and support to make decisions and take initiative.
  • Hybrid Setup: Enjoy the flexibility of our hybrid work schedule, with the freedom to work remotely or from our office in Zurich.
  • Home Office Stipend: To enable our hybrid setup, we allocate a one-off CHF 200.- home office budget.
  • Internet Allowance: We give you a monthly internet allowance to help cover your internet costs at home.
  • Flexible Working Time: You can distribute your working hours the way you want to.
  • Learning Budget: We support you in improving your skills with a CHF 1'500.- budget annually.
  • Well-being: Work-life balance and mental health support.
  • Team Events: Monthly fun and engaging events.
  • Team Retreats: Twice a year we travel together.
  • Travel & Commute: We cover your SBB half fare card.
  • Paid Vacation: 5 weeks (25 days) of paid vacation and 2 additional days per year.
  • Wellness Budget: Tailored wellness budget for health needs.
  • Parental & Adoptive Leave: Additional time off for family matters.
  • Digital Nomad: Opportunity to work from anywhere in the world after 3 years of employment.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
project managementevent managementmarketing operations
Soft Skills
stakeholder managementcommunicationdetail-orientedownershipability to juggle multiple initiativescalm under pressure