Sales Support Coordinator
Givaudan
full-time
Posted on:
Location Type: Hybrid
Location: 🇨🇭 Switzerland
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Assist the team in achieving business objectives.
- Support the sales process by handling administrative tasks, managing samples, preparing documentation, and dealing with the customers.
- Act as a point of contact for the sales team and customers regarding samples arrangement, documentation, and product information.
- Samples repacking and assist in the lab.
- Generate regulatory documentation upon customer request and dealing with Regulatory teams for the update of AFR (Ask me For Regulatory) service requests, including certificates.
- Coordinate with internal departments (Customer Care, HR, finance, Marketing) to ensure smooth operations.
- Manage petty cash and communicate with internal departments / vendors to ensure all necessary payment, banking, and invoices.
- Support office administrative tasks needed for F&B.
- Keep updating contract renewal for Office Premises, Car Rental, Office Internet, Group Insurance & Health checkup per annual.
- Point of contact with the landlord / other vendors and to communicate with them for any issues if required.
- Manage office supplies, equipment and furniture which are needed to be maintained, replace, or need to procure a new one.
- Manage courier and track the shipment to be in time and properly delivered.
Requirements
- Proven experience in a sales support, administrative and business processes.
- Strong organizational and time management skills.
- Good written and verbal communication in English.
- Proficiency with Microsoft Office (Excel, Word, Power Point)
- Ability to multitask, prioritize, and work under pressure in a fast-paced environment.
- Team player with a proactive attitude.
- Associate or Bachelor’s degree in Chemistry or a related scientific discipline
- Experience with system like SAP.
- Familiarity with sales and administration processes
- Efficient and effective communication, prompt handling the tasks and requests.
Benefits
- Health insurance
- Flexible work arrangements
- Professional development
- Bonuses
- Office equipment allowance
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
sales supportadministrative processesbusiness processesregulatory documentationcontract renewalpetty cash managementcourier managementsamples repackingMicrosoft OfficeSAP
Soft skills
organizational skillstime managementwritten communicationverbal communicationmultitaskingprioritizationteam playerproactive attitudeeffective communicationprompt task handling
Certifications
Associate degreeBachelor’s degree in Chemistry