Sales Support Coordinator
Givaudan
full-time
Posted on:
Location Type: Hybrid
Location: Switzerland
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About the role
- Assist the team in achieving business objectives.
- Support the sales process by handling administrative tasks, managing samples, preparing documentation, and dealing with the customers.
- Act as a point of contact for the sales team and customers regarding samples arrangement, documentation, and product information.
- Samples repacking and assist in the lab.
- Generate regulatory documentation upon customer request and dealing with Regulatory teams for the update of AFR (Ask me For Regulatory) service requests, including certificates.
- Coordinate with internal departments (Customer Care, HR, finance, Marketing) to ensure smooth operations.
- Manage petty cash and communicate with internal departments / vendors to ensure all necessary payment, banking, and invoices.
- Support office administrative tasks needed for F&B.
- Keep updating contract renewal for Office Premises, Car Rental, Office Internet, Group Insurance & Health checkup per annual.
- Point of contact with the landlord / other vendors and to communicate with them for any issues if required.
- Manage office supplies, equipment and furniture which are needed to be maintained, replace, or need to procure a new one.
- Manage courier and track the shipment to be in time and properly delivered.
Requirements
- Proven experience in a sales support, administrative and business processes.
- Strong organizational and time management skills.
- Good written and verbal communication in English.
- Proficiency with Microsoft Office (Excel, Word, Power Point)
- Ability to multitask, prioritize, and work under pressure in a fast-paced environment.
- Team player with a proactive attitude.
- Associate or Bachelor’s degree in Chemistry or a related scientific discipline
- Experience with system like SAP.
- Familiarity with sales and administration processes
- Efficient and effective communication, prompt handling the tasks and requests.
Benefits
- Health insurance
- Flexible work arrangements
- Professional development
- Bonuses
- Office equipment allowance
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
sales supportadministrative processesbusiness processesregulatory documentationcontract renewalpetty cash managementcourier managementsamples repackingMicrosoft OfficeSAP
Soft Skills
organizational skillstime managementwritten communicationverbal communicationmultitaskingprioritizationteam playerproactive attitudeeffective communicationprompt task handling
Certifications
Associate degreeBachelor’s degree in Chemistry